University of Wisconsin–Madison

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EXECUTIVE ASSISTANT

Apply now Job no: 103477-US
Work type: Staff-Full Time
Department:INTL DIV/ADMINISTRATION
Location: Madison
Categories: Office & Administrative Support

Position Vacancy ID:

103477

Employment Class:

University Staff-Ongoing

Working Title:

Executive Assistant

Official Title:

PRG ASST CONF(16310)

Hiring Department:

A101000-INTL DIVISION/ADMINISTRATION

FTE:

100%

Term:

This is an Ongoing appointment

Advertised Salary:

Minimum $21.00

Job Summary:

The International Division supports international academics, internships, research, and partnerships on campus and abroad. The division is a resource for campus, the city of Madison, and the state?reinforcing the university?s position as a top global institution and ensuring students are prepared to engage in an increasingly diverse and interconnected world.

The executive assistant provides a wide variety of specialized administrative assistance and advanced program support to the dean/vice provost of the International Division and the division?s leadership team. The incumbent must utilize a considerable amount of independent initiative and informed judgment, exercising a high level of administrative problem solving, analytical ability and confidentiality in order to coordinate and prioritize the work of the Dean?s Office. The executive assistant communicates extensively with staff in the offices of the chancellor, provost, vice chancellors, and other deans, as well as with department administrators, center directors, and external organizations.

The executive assistant is expected to independently develop and maintain activities and procedures to meet the demands of the position. The incumbent will develop materials, and gather, interpret, and analyze data to prepare summary reports to be utilized by the dean in decision making. This position requires advanced administrative, organizational, oral and written communication, and interpersonal skills. Advanced computer and online system skills are essential. In addition, applicants must demonstrate the capacity to work in a fast-paced environment on a broad range of tasks with multiple groups and teams including faculty, staff, students and the public.

Requirements:  
Additional Requirements:  
Schedule Comment:

Monday through Friday 8:00 a.m.-4:30 p.m., but can be flexible.

Contact:

Kristine Schutte
kschutte@bascom.wisc.edu
608-262-5804
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

Please submit a cover letter and resume through the Jobs at UW-Madison website: https://jobs.wisc.edu/ by the assured consideration date.

Additional Link: Full Position Details
  NOTE: A Probationary Period will be Required
  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

 

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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