University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 92607-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Human Resources, Payroll, Management/Supervisory

Position Vacancy ID:


Employment Class:

Academic Staff-Renewable

Working Title:

Assistant Department Administrator

Official Title:


Hiring Department:




Anticipated Begin Date:

JANUARY 01, 2018


This is a renewable appointment.

Advertised Salary:

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications

Degree and area of specialization:

Bachelor's degree required, focus in Accounting, Finance, Business, or related field preferred.

Minimum number of years and type of relevant work experience:

3 years of experience with exposure to HR, payroll and finance in a university environment preferred. Previous supervisory experience preferred.

Knowledge of Generally Accepted Accounting Principals (GAAP)

Strong desire to work as part of an integrated team of support staff to collaborate and continually improve support methods and procedures.

Knowledge of complex university administration, purchasing, financial management, payroll, and auditing policies and standards.

Strong oral and written communications skills, judgment, discretion, prioritization skills, data interpretation and analysis, exacting attention to detail, and the ability to handle a wide variety of tasks simultaneously and effectively.

Ability to adapt to, and apply new changing methods, requirements and priorities.

Knowledge and experience in decision-making and problem solving techniques.

Knowledge and skill using computer systems and applications such as HRS, email, spreadsheets, word processing, databases, WISDM, Wisper, PVS Net, MDS-PAT, MS Word and MS Excel.

Strong skills in office practices and procedures for record keeping, data collection/retrieval and workflow tracking.

Ability to maintain good working relationships with Chair, PIs, faculty, administrator, staff, campus and division accounting services personnel, vendors, and donors.

License or Certificate:


Position Summary:

Under general supervision of the Department Administrator, this position will join an integrated administrative team in a large, dynamic academic department.

This position provides assistance with a wide range of activities, including administrative, HR/payroll and financial support; policy development, public relations, and communications. This position will lean or assist with the coordination and delivery of service to the Department by administrative staff, and participate with staff in continuous improvement of the Department. This position requires a comprehensive knowledge of, and the ability to interpret and analyze, university and college policies and procedures, guidelines, rules and regulations relating but not limited to; instruction, student services, research and sponsored programs, governance activities, human resources, accounting and purchasing, travel and expense payments, reporting and record maintenance. This position also requires excellent public relations and professional skills, project management, organizational skills, and the ability to interact positively and independently with university administration, faculty, staff, students and the community at large.

The Department of Mechanical Engineering (ME) enrolls approximately 800 undergraduate students and approximately 260 MS and PhD graduate students from all over the world. We have 31 faculty, 14 academic staff, 7 classified staff, and expenditures exceeding $10 million annually with funding designations including but not limited to: 101,133,135,136,144,150,161 & 233. Its largest affiliated research center, the ERC, has 5 staff members and annual expenditures exceeding $3 million, with funding designation including but not limited to: 101,133,136,144 & 233.

Additional Information:



Catherine Carter
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

To apply, please select "Apply Now" and upload your resume and cover letter.

Additional Link: Full Position Details
  NOTE: A Period of Evaluation will be Required
  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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