University of Wisconsin–Madison

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University of Wisconsin–Madison

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OFFICE ASSISTANT

Apply now Job no: 103551-US
Work type: Staff-Part Time
Department: Location: Madison
Categories: Office & Administrative Support

Position Vacancy ID:

103551

Employment Class:

University Staff-Ongoing

Working Title:

Office Assistant

Official Title:

UNIV SVC PRG ASSOC(08500)

Hiring Department:

A489300-COL OF LETTERS & SCIENCE/TOMMY G. THOMPSON CTR

FTE:

50%

Term:

This is an Ongoing appointment

Advertised Salary:

Minimum $15.42

Job Summary:

Starting pay is based on experience, with a minimum starting rate of $15.42 per hour.

This position operates independently and serves as the Administrative Assistant to the Tommy G. Thompson Center on Public Leadership. This position is the primary contact for all administrative management for the Center. Responsibilities of this position are performed independently, this includes: working directly with all Center's staff and students on finances, budgets, and other program support; and making day to day decisions on office and organizational needs. This position is under the general direction of the Center's Director. This position requires a comprehensive knowledge of, and ability to interpret and analyze college and university policies, federal and state guidelines, rules and regulations relating to accounting and purchasing, travel expense reporting, time management, and record maintenance. The position also requires excellent customer service skills, project management, organizational skills as well as facilitation and negotiating skills and the ability to interact positively and independently with university administration, faculty, staff, students and the community. Requirements include strong oral and written communications skills, management skills, good judgment and decision-making ability, data interpretation and analysis, exacting attention to detail and prioritization, as well as the ability to handle a wide variety of tasks simultaneously. The position also requires an ability to manage social media and websites. While not required, a background and interest in the U.S. political system is an additional benefit.

Requirements:

 

Additional Requirements:

 

Schedule Comment:

50-58% Time. Flexible hours.

Contact:

Michelle McCrumb
michelle.mccrumb@wisc.edu
608-263-2305
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process.

For questions on the position contact: Michelle McCrumb, michelle.mccrumb@wisc.edu or (608) 263-2305

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best qualified applicants. Thus, your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:

- Acting as the first point of contact in an academic environment, including screening phone calls, managing inquiries, greeting visitors, and providing general information.
- Handling time-sensitive materials in a timely manner.
- Providing administrative assistance in an educational or university environment.

Additional Link: Full Position Details
  NOTE: A Probationary Period will be Required
  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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