University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 93252-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Office & Administrative Support, Research, Scientific

Position Vacancy ID:


Employment Class:

Academic Staff-Renewable

Working Title:

Accountant- Research Administration

Official Title:


Hiring Department:




Anticipated Begin Date:

FEBRUARY 12, 2018


This is a renewable appointment.

Advertised Salary:

Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications

Degree and area of specialization:

Degree in Accounting, Finance, Business or related field preferred, but not required.

Minimum number of years and type of relevant work experience:

Minimum of three years experience in the following areas:
- Post-award grants accounting providing research portfolio management/support to faculty
- financial systems such as WISDM2, SFS Accounting Data Warehouse Resources. Experience with BrioQuery Insight and Access/Hyperion.
- computer systems, including developing/maintaining databases, spreadsheets and accounting applications.
- Microsoft Excel and Access database.

Additional work experience and skills required:
-Ability to work effectively with different constituencies (i.e., faculty, staff, students, university administrators and funding agencies).
-Strong analytical and effective problem-solving and oral and written communication skills, as well as the ability to determine priorities and interpret State, UW, Federal and Granting Authority regulations.
-Excellent organizational skills, ability to prioritize, manage, and coordinate multiple complex projects, and strong attention to detail.
-Ability to provide consultation for faculty and staff regarding overall portfolio management and/or closeout.
-Ability to analyze accounting data and advise others on the appropriate action to be taken as a result of the analysis.
-Knowledge of and ability to produce a wide variety of clear and accurate financial reports.
-Thorough knowledge of UW and State of Wisconsin budgeting and appropriation regulations and processes; regulations and restrictions on a variety of account types such as revenue, gift, GPR, UW Foundation Endowments and Restricted funds, UW Trust funds, Federal grants, interagency agreements, contracts, etc.
-Ability to apply established accounting principles and interpret a wide range of agency, state, federal and donor rules and regulations in the maintenance, reconciliation and analysis of accounts.
-Knowledge of UW operating policies and procedures.
-Knowledge and application of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS).

License or Certificate:


Position Summary:

This Dean's Office level position will provide fiscal management services for extramural funding in the School of Pharmacy (SOP). Provide post-award fiscal management for federal grants, non-federal gift/grant, UW trust funds, Graduate School funds and other revenue producing activities. Respond to internal and external requests for financial information on extramural funds. Provide fiscal management of funds where the Dean serves as principal investigator (PI) on non-federal gifts, UW trust funds, and University of Wisconsin Foundation (UWF) accounts. Prepare and process gift forms to establish or add to UW gift accounts and insure proper administrative set up of these accounts through Accounting Services. Serve as School travel approver for e-reimbursement activities. Serve as back up to the Assistant Dean for Research Administration regarding pre-award activities in the School. Duties will be performed under the general supervision of the Assistant Dean for Research Administration.

The School of Pharmacy consists of four divisions, six centers and institutes and multiple administrative units and operates under a central administration model with the office of Research Administration serving the needs of 250 faculty, staff and graduate students. The School's funding sources are supported by approximately 35 agencies and programs that include over 350 active federal and non-federal gifts/grants, Graduate School, UW Foundation and UW Trust accounts. Typically, more than 50 grants and fellowship proposals are submitted annually resulting in awards of approximately $6,600,000. The position requires the understanding, application and monitoring of numerous, and sometimes conflicting, policies and procedures and fluency in database management.

The person in this position must have an outgoing/energetic service-oriented approach to facilitate and foster interaction and open communication with the growing SOP research community of faculty, staff and students. SOP encourages applications from candidates whose skills and/or background prepare them to work effectively across a socially diverse atmosphere.

Additional Information:



Jennifer Regan
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process. To apply for this position, you will need to submit a cover letter, resume, and a document listing contact information for three references (including at least one current/former supervisor).

Additional Link: Full Position Details
  NOTE: A Period of Evaluation will be Required
  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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