University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 97579-AS
Work type: Staff-Full Time
Location: Madison
Categories: Communications, Editing, Event Planning, Program Coordination, Marketing, Public Relations, Office & Administrative Support

Position Summary:

The MS&E Department in the College of Engineering at the University of Wisconsin-Madison enrolls approximately 71 undergraduate students and 89 MS and PhD graduate students from all over the world. The department consists of 17 faculty members, 56 affiliate faculty members, 10 academic staff, 2 university staff members, 160 undergraduate students, 115 graduate students and 30 post-doctoral researchers. State expenditures exceed $2.5 million annually and department research expenditures approach $8.4 million annually from all its labs with funding designation including but not limited to: 101, 133, 135, 136,144,150, 167, and 233.

This position is responsible for independently planning, coordinating, and implementing successful, cost-effective communications, outreach strategies, and event support designed to support the department's strategic priorities, programs, services, and mission. It requires an understanding of the sensitivities of the department's stakeholders and customers and the ability to work with a variety of internal and external constituencies and local partners. This position establishes and maintains effective links with internal campus, college, department faculty committees--and external constituencies including visitors, donors, industry/discipline partners, and potential faculty hires in support of the mission of the department.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree preferred or equivalent experience providing administrative services, organizational planning, communications, or related areas.

Minimum Years and Type of Relevant Work Experience:

Top candidates will have previous successful experience providing effective support services managing multiple priorities timely, staying organized, and remain flexible and capable of adapting to changing environments. Experience with communications to multiple stakeholders, understanding customer needs and expectations, web content management, and event planning are all preferable. Extensive knowledge and skill working with Microsoft Office and WordPress (or equivalent) is necessary.

Additional Information:

The successful candidate will be self-motivated, enthusiastic, willing to accept and initiate new projects, recognize opportunities, understand organization psychology, and practice a networked team-oriented work style. Proven ability to focus and independently oversee and organize multiple projects simultaneously--some with tight deadlines. Attention to detail with excellent time management, prioritizing, and organizational skills. Possess positive and strong communication skills, independent poblem solving skills, and apply critical and conceptual thinking.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $40,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

In order to be considered for this position, please upload your resume and cover letter by the assured consideration date. Questions regarding this position should be directed to Cynthia Rothwell.


Cynthia Rothwell

Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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