University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 97611-AS
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Grant, Research, Contract Management, Health Care, Medical, Social Services

Position Summary:

This position works within the School of Medicine and Public Health-Department of Radiology. It is our departmental mission to foster and support innovative research.

We are actively engaged in research in a number of areas. Various research projects are supported by federal and private grants, and there is extensive collaboration with multiple industrial partners. We rank among the top 1/3 of radiology departments in grant funding.
The Department of Radiology research enterprise is located in the Wisconsin Institutes for Medical Research (WIMR). WIMR is designed to allow researchers to work with scientists from other disciplines, speeding the transfer of science to the people who will benefit from it.

This position will work closely with the Principal Investigators (PI) in the Department of Radiology, with collaboration in the Departments of Medical Physics and Biomedical Engineering and will work closely with and provide back up support for the post-award grants administrator position in Radiology. This position will be responsible for research grants administration duties for research projects initiated within Radiology, including new proposal submissions; budget forecasts, financial monitoring and negotiation of multiple contracts; semi-annual and annual reporting of all submitted and awarded grants and contracts; and subcontracts and academic support services agreements with consultants.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required; Business, Management, or Finance background preferred.

Minimum Years and Type of Relevant Work Experience:

Minimum of two or more years of substantial involvement in research and sponsored programs administration working with all facets of pre- and/or post- award grant administration, including electronic grant submissions and reporting, and preferably in the UW System. This position will primarily be responsible for the pre-award grants process. Knowledge of the UW WISPER, Cayuse and WISDM programs a plus.

A minimum of seven years experience required for appointment at the senior level.

A criminal and/or caregiver background check will be conducted.

Additional Information:

The successful candidate will demonstrate a history of initiative, flexibility and personal accountability; a successful record of project administration ability to plan for and meet strict deadlines while being able to incorporate new challenges; knowledge of and experience with grant application and award processes; negotiation skills, and understanding of state and university administrative policies. This position requires a significant degree of organization, and interaction with research faculty, staff, students, campus administrative departments, Deans, grantee organizations, and both federal and non-federal research sponsors. Requires excellent writing skills, strong interpersonal skills, a propensity for teamwork, as well as organizational, and communication skills. Experience editing, writing, and reviewing technical and scientific papers and research contracts is desirable.



Work Type:

Full or Part Time: 75% - 100%

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To apply for the position, please go to, search for PVL 97611, select the position and click Apply Now. You will be required to upload a resume and cover letter as part of the application process.


Heather Heimbecker
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Daylight Time

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