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University of Wisconsin–Madison

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University of Wisconsin–Madison

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ADMINISTRATIVE ASSISTANT

Apply now Job no: 231907-US
Work type: Staff-Full Time
Department:CALS/ADMIN SVCS/HUMAN RES
Location: Madison
Categories: Human Resources, Payroll, Office & Administrative Support

Position Summary:

This position resides in the College of Agricultural and Life Sciences (CALS) which is located at the heart of the University of Wisconsin-Madison campus. CALS is one of the oldest and most prestigious colleges devoted to the study of our living world. Established in 1889, CALS carries out UW-Madison's mission as a land-grant public university through excellence in teaching, research, and public outreach across 19 academic fields, ranging from production agriculture to natural resources to social sciences to fundamental life sciences. By encouraging collaboration and innovation among these fields, the college helps address problems and create opportunities that affect our food, our environment, our health, and our energy future.

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

This non-exempt benefits-eligible position performs a wide variety of administrative and logistical support services for faculty, staff, and student employees working in our divisional finance and administration units. The incumbent will manage a wide range of tasks from within the functional areas of Finance, Human Resources, Information Technology, and Research Grant Management.

Duties are performed under the general supervision of the CALS Project Coordinator.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Prior work experience providing administrative and logistical support for team-based initiatives.

Proficiency in using digital tools such as Microsoft Office (Outlook, Word, Excel, OneNote, Teams, and Power Point), Adobe Acrobat, WebEx, Zoom, Blackboard Collaborate, social media platforms, and other cloud-based tools for meeting, scheduling, storing and sharing information.

Ability to effectively use discretion, tact, and judgement when handling sensitive and/or confidential information.

Additional Information:

We are seeking applicants enthusiastic about organizing records, systems, and projects, while communicating with a diverse range of audiences. The position is responsible for performing routine and repetitive tasks while handling unexpected interruptions and multiple competing deadlines.

The candidate selected for this position will initially work remotely subject to an approved telecommuting agreement. Remote work requires successful candidates to possess their own high-speed internet and phone to perform the work on an employer provided computer.

Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment.

Department(s):

A070302-COL OF AG & LIFE SCIENCES/ADMIN SVCS/HUMAN RES

Work Schedule:

Our standard office hours are 7:45 am to 4:30 pm M-F. The exact schedule will be determined at the time of hire.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $15.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process please click on the "Apply Now" button. You will be asked to upload a resume and a cover letter briefly describing your qualifications relevant to the position.  Your cover letter should address your qualifications as they pertain to this position including:
- Describe how you've provided logistical and administrative support to team-based initiatives
- Describe how you've used digital tools for virtual meetings, scheduling, storing and sharing information
-Describe the purpose and complexity of communications you've created and/or issued including the intended audiences
- Describe how you've been responsible for managing sensitive and confidential information with discretion and tact

Contact:

Brandon Baumgard
brandon.baumgard@wisc.edu
608-890-2590
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

OFFICE OPER ASSOCIATE(16160)

Employment Class:

University Staff-Ongoing

Job Number:

231907-US

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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