University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 236695-AS
Work type: Staff-Full Time
Location: Madison
Categories: Library, Museum, Arts

Position Summary:

We are recruiting for two project archivist positions. One position will focus on processing University Archives collections and is a one year term position. The other position is a two year term position that will focus on processing archival collections related to UW Extension.

Under the supervision of the University Archivist and Head of UW Archives, the Project Processing Archivists will specialize in archival arrangement and description. These positions will work on new and existing collections in a wide variety of formats. The Project Processing Archivists will contribute to an important project to re-process and relocate archival collections to offsite storage.

Those selected for each of these Project Processing Archivist positions must have strong organizational and communication skills and a keen attention to detail. They will work in a highly collaborative work environment, which requires an ability and desire to engage daily in inclusive practices.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required. MLS or equivalent strongly preferred.

Minimum Years and Type of Relevant Work Experience:

Required Experience:
- Minimum of 1 year of experience arranging and describing archival collections in a special collections library or archive.
- Demonstrated understanding of academic libraries and one or more years of experience in a relevant library setting or a combination of education and experience.
- Minimum of 1 year of experience arranging and describing archival collections in a special collections library or archive.
- Demonstrated commitment to and/or experience in inclusive workplace practices.

Preferred Experience:
- Experience with library and archives systems such as Ex Libris/ALMA, OCLC, ArchivesSpace, and Aeon.
- Demonstrated knowledge of current national data content and structure standards such as MARC, DACS and EAD.
- Familiarity with XML editing tools such as oXygen and the ability to troubleshoot technical workflows.
- Knowledge of preservation and conservation practices for archival materials.
- Experience with public services in an archives or library setting.
- Knowledge and experience cataloging archival materials.
- Strong oral and written communication skills.

Additional Information:

University Archives and Records Management is part of the General Library System and is the primary home for collections documenting UW-Madison's rich history. Its mission is to preserve and promote university history by collecting and providing access to a diverse array of archival materials that have permanent historical value. University Archives is one of four libraries in the division of Special Collections & Archives, along with the Department of Special Collections, the Kohler Art Library, and the Mills Music Library. Located in Steenbock Memorial Library, the Archives? collections span the full history of the university and include faculty papers, administrative and departmental records, student organizational records, and documentation of campus life and culture. We collect and care for a variety of formats including paper correspondence, minutes and reports, photographs, film, audio and video recordings, scrapbooks, and electronic files of permanent historical value. We run a robust Oral History Program, provide records management services, and serve as an educational resource encouraging administrative and scholarly research among students, faculty, staff, and the general public. Our collections include over 33,000 linear feet of paper and published material, 2.5 million photos, over 2,100 oral histories, 4,500 films and videos, 8,500 audio recordings, memorabilia, campus publications and other University records.



Work Type:

Full Time: 100%

Appointment Type, Duration:

Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Minimum $45,643 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Cover letter and resume required. Please include in the cover letter information about your work in diversity and inclusion in a professional or educational setting. References will be collected for the finalists at the time of the interview.


Nate Ebert
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Terminal

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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