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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 257561-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Business and Systems Analysis

Job Summary:

The Admissions Business Analyst I is a critical member of the Graduate School Office of Admissions and reports to the Director of Admissions. This position will work with Graduate School staff, Information Technology (IT) staff, graduate program staff, faculty, students, and other campus partners.

The Admissions Business Analyst I has two main responsibilities:

First, this position will assist in the evaluation of admission applications by reviewing grade point average (GPA), academic credentials, English proficiency, and degree equivalencies. This work will help the incumbent to fully understand the admissions process while allowing for interaction with applicants and program staff throughout the admissions process.

Second, the incumbent will maintain and improve processes, policies, and systems by leveraging a strong working knowledge and technical expertise in Graduate School systems, campus databases, and information technology tools. The sucessful applicant will be responsible for creating training opportunities and documentation for faculty and staff on graduate school systems and processes.

The time commitment to each of these responsibilities will vary over the course of the year. During peak admissions periods, the incumbent may spend a large amount of their time on the first responsibility while dedicating a large amount of time on the second responsibility at other times.

The successful applicant must be able to work independently, be a strong communicator and be able
to provide excellent customer service to a diverse population of stakeholders.

Responsibilities: Conducts business process analyses, needs assessments, and preliminary cost/benefit analyses in an effort to align information technology (IT) solutions with business initiatives. Prepares functional, system, and program specifications. Performs work typically routine in nature, at the task level, and on a daily or short-term basis, with minimal latitude for unreviewed actions/decisions. Works under immediate supervision, seeking assistance when guidelines are inadequate, significant deviations are proposed, or when unanticipated problems arise.
  • 15% Formulates and defines systems scope and objectives through research and fact-finding combined with an understanding of applicable business systems and industry requirements
  • 20% Devises or modifies basic or low-complexity information systems including analysis of business and user needs, documenting requirements, and revising existing system logic difficulties as necessary
  • 5% Determines and recommends programs required for optimal problem solution within cost/performance objectives
  • 15% Participates in requirements planning and feasibility determination
  • 5% Performs, analyses, and prepares reports to ensure that programs meet or exceed schedule commitments
  • 20% Works on tasks including project or functional requirements, functional design, functional configuration, testing, and documentation
  • 15% Conducts comprehensive application review and selection for assigned programs. Reviews, evaluates, and responds to student applications according to established policies and procedures.
  • 5% Perform Student Information System (SIS) security according to established campus protocols
  • Respond to academic program and applicant questions throughout the admissions process. Triage issues.
  • Evaluate applications to ensure graduate school requirements have been met for admission decision.
  • Create and assign security roles work in Student Information System(SIS).
  • Understand overall workflow of admissions processes and systems to suggest process improvement.
  • Train program staff, faculty and graduate school staff on new processes and systems. Create documentation and/or training tools for different users.
  • Work with vendor solutions and/or Information Technology for future system upgrades and maintenance, including configuration, setup, and testing of new functionality.
  • Evaluate English proficiency requirements.
  • Evaluate academic credential and/or transcripts.
  • Meet with academic programs and graduate school staff to understand business needs.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


Well-qualified candidates will have the following preferred experience:

-One year of experience in higher education
-Ability to work with different end users with a diverse background
-Experience with business analysis, process improvement, technical documentation, data analysis and query
-Experience with database and leveraging querying tools
-Strong oral and written communication skills
-Strong organizational and analytical skills
-Strong attention to details
-Ability to work independently and as part of a team
-Ability to interpret and apply guidelines, policies, and procedures related to admissions
-Willingness to network and be consultative resource to campus partners related to admissions
-Demonstrated ability to independently prioritize workload, manage multiple projects, and deadlines effectively

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
The minimum salary for this position is $50,000 annually. Salary will be determined based on qualifications and experience.

Additional Information:

The University of Wisconsin-Madison Graduate School provides an instructional and research environment for approximately 9,200 graduate students in over 150 fields at the master's and doctoral levels, overseeing almost 200 programs, certificates, and minors stretching across virtually every school and college in the university. The Graduate School receives nearly 20,000 applications from all fifty states and 140 different countries of the world and confers more than 750 doctoral and 1,800 master's degrees each year. The Graduate School works in concert with other campus units, faculty, and staff to provide guidance and resources that support professional development of graduate students and the representation of diversity in the broadest possible sense.

How to Apply:

Please click on the "Apply Now" button to start the application process. You will be required to upload a resume and cover letter. In your cover letter, please address your qualifications as they relate to the position.


Caitlin Milnthorpe
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

IT Business Analyst I(IT070)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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