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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 258744-US
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Distribution and Inventory Management

Job Summary:

This position is part of a team that is responsible for the daily operations of the warehouse and distribution of products in and out of the Unions and outlying units. Duties include receiving and stocking shipments, assembly of orders based on transfer sheets and distribution of orders with Union trucks. Additional duties also include providing direction and oversight of student employees, communicating with customers and supervisors on product shortages and orders and distribution of supplies and mail within buildings.

Responsibilities: Assesses stock supply and submits orders, verifies shipment receipt, and maintains shipping, receiving, and inventory records to ensure unit has appropriate inventory.
  • 5% Tracks inventory levels and places replenishment orders following established vendor procurement procedures
  • 35% Inspects and inventories received items and processes notifications to appropriate entities
  • 30% Shelves inventory and maintains organization
  • 10% Generates inventory reports to account for available stock and usage
  • 20% Distribute and delivers food and product with WI Union vehicles.
  • Accurately assemble hot and cold food carts with prepared food in a climate controlled room, as ordered off the productions/transfer sheets.
  • Provide communications to the lead workers regarding the production of products and/or shipping of products concerning problems, errors and/or enhancements.
  • Receive, inspect, and distribute merchandise for WI Union locations, ensuring FIFO, including FedEx and UPS. Verify each item has correct label with unit identification, date, and product identification.
  • Review invoices of deliveries, make notations about quantity received, deliver paperwork and invoices to area supervisor, and properly store received merchandise.
  • Safely drive several types of campus owed vehicles.
  • Supervise work of part-time and student staff to ensure proper food handling.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


Experience with receiving and storage of perishable foods, supplies and merchandise.
Experience with assemble and distribution of processed foods, supplies, and merchandise.
Experience with conducting inventory.
Ability to push/pull carts weighing up to 500lbs, and lift items weighing up to 60lbs required.


ServSafe Certification
Able to obtain within 6 months of hire.

Drivers License - Valid and Meets UW Risk Management Standards

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Schedule:

The hours for one opening is Monday-Friday 9am-5:30pm and the hours for the second opening is Tuesday-Saturday 6am-2:30pm

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $20.00 HOURLY
Depending on Qualifications

Additional Information:

The Wisconsin Union operates two buildings on the UW-Madison campus. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by twenty-two food service units and a variety of nonfood units such as games, guest rooms, space rentals and campus vending. Substantial support is also provided by student fees. The total annual organizational budget is approximately $45 million dollars.

The Wisconsin Union is part of Student Affairs at the University of Wisconsin-Madison, led by the Vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please outline your relevant work experience as it relates to the qualifications.


Jenny Lee
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Inventory Control Coordinator(FP022)



Employment Class:

University Staff-Ongoing

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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