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University of Wisconsin–Madison

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University of Wisconsin–Madison

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ADMINISTRATIVE SUPERVISOR

Apply now(opens in a new window) Job no: 260395-AS
Work type: Partial Remote, Staff-Full Time
Department:SMPH/RADIOLOGY/RADIOLOGY
Location: Madison
Categories: Administrative Services

Job Summary:

The Department of Radiology, University of Wisconsin - Madison School of Medicine & Public Health is seeking an Administrative Supervisor who oversees the Medical Program Assistants and will provide support to the Department Administrator and Associate Department Administrator.

The Department of Radiology's mission is improving human health through innovation in clinical care, imaging research and education. Our faculty and staff are committed to the mission, vision and values shared by both UW Health and the UW School of Medicine and Public Health. Through teaching, mentoring, and community work we hope to promote an environment of equity to our students, trainees, and patients.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • 50% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 5% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
  • 5% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  • 5% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  • 5% Assists, recommends, and advises staff, on unit or program administrative issues, personnel matters, and budgetary problems
  • 10% Develops, schedules, and prioritizes unit or program work plans in accordance with specifications and resource limitations
  • 20% Support the Clinical Sciences Department Administrator and the Clinical Sciences Associate Department Administrator and coordinate key projects as directed.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
- A minimum of five years of demonstrative experience supervising others
- Effective verbal and written communication skills with the ability to adapt communication style to suit different audiences
- Experience in providing quality leadership to a diverse staff
- Customer focused for external and internal stakeholders
- Analytical and critical thinking skills
- Data analysis and project management skills
- Team management and negotiation skills

Preferred Qualifications:
- Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships; management experience is a plus
- Demonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks and work unsupervised
- Ability to communicate with tact and discretion in sensitive personnel situations
- Familiarity with University of Wisconsin and UW-Madison human resources, educational management systems, research administration systems, purchasing systems, and policies and procedures is highly desirable
- Experience with Qgenda

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $56,000 ANNUAL (12 months)
Depending on Qualifications
Salary is negotiable and will be based on experience and skills. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

The selected candidate will be required to pass an initial criminal and/or caregiver background check.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

Contact:

Heather Heimbecker
hheimbecker@uwhealth.org
608-263-9159
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Administrative Supervisor(AD007)

Department(s):

A539300-MEDICAL SCHOOL/RADIOLOGY/RADIOLOGY

Employment Class:

Academic Staff-Renewable

Job Number:

260395-AS

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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