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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 260660-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Health Services Administration

Job Summary:

The Department of Radiology, University of Wisconsin - Madison, School of Medicine & Public Health is seeking a Clinical Sciences Associate Department Administrator. The Department of Radiology's mission is improving human health through innovation in clinical care, imaging research and education. Our faculty and staff are committed to the mission, vision and values shared by both UW Health and the UW School of Medicine and Public Health. Through teaching, mentoring, and community work we hope to promote an environment of equity to our students, trainees, and patients.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Performs, manages, or leads activities to ensure that health services, medical care, medical and health professions education, and research programs are delivered effectively, efficiently, and securely. As a senior advisor to the Department Administrator assists in the planning, organization, direction, evaluation, and improvement of health care operations, clinical education programs, research programs, and health information systems. Performs healthcare administration, healthcare regulatory compliance, patient relations and operational services. Reporting directly to the Department Administrator, provides leadership for the management team and is responsible for the administration of the Department's clinical, research, teaching, and service programs.
  • 10% Assists in the development of strategic and short-term planning processes, and facilitates the obtainment and validation of data needed for strategic decision-making
  • 10% Provides leadership, guidance and management of the department's clinical, research, teaching and service programs and staff to ensure efficient and effective operations
  • 10% Provides leadership and administrative oversight of basic, clinical and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
  • 30% Assists in developing and administering budgets across multiple organizations including University of Wisconsin (UW) Health, University of Wisconsin (UW) - Madison, School of Medicine and Public Health (SMPH), and University of Wisconsin (UW) Foundation. Oversees financial operations including grants, contract, clinical, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university and sponsor rules, regulations, laws and bylaws
  • 30% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 5% Participates in the development, maintenance, and monitoring of automated financial information systems and budgets, and disseminates updates and results to leadership when appropriate
  • 5% Serves as departmental representative and subject matter expert on UW Health and SMPH financial workgroups and committees
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Master's Degree
Preference will be given to those with a Master's Degree


- Experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center. A demonstrated understanding and recognition of the academic medical center's multiple missions of teaching, research, clinical service and community service is required.
- Preference will be given to candidates with a financial background, with previous experience in an academic medical setting. Previous fiscal management for the University of Wisconsin (UW) and University of Wisconsin Medical Foundation (UWMF) is preferred.
-The position entails a high level of complexity in day-to-day operations, and requires a high level of initiative, creativity, and personal responsibility. Demonstrated ability to communicate and interact effectively with faculty, staff, and students; demonstrated abilities in policy development and budgetary/finance skills; excellent organizational skills and experience managing staff.
- Experience and demonstrated ability with finance/budgeting, clinical revenue generation, human resources, grants administration, IT, marketing/communications, faculty and staff development, and facilities and management.
- Proven ability to work well under pressure, prioritize workload effectively and delegate responsibility as appropriate.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



ANNUAL (12 months)
Salary is negotiable and will be based on experience and skills. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

The selected candidate will be required to pass an initial criminal and/or caregiver background check.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.


Heather Heimbecker
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Clin Sci Assoc Dept Admin(HS069)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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