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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 263609-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Libraries, Archives, and Museums: Multi-Functional Support

Job Summary:

The University of Wisconsin-Madison Libraries is seeking candidates for a Research Services Archivist as part of the Diversity Resident Librarian Program. This residency will offer opportunities to support research services, instruction, and outreach within University Archives and Records Management. Specifically, the Research Services Archivist will provide expert research support to students, faculty/staff, alumni, and the public, among other public service-related duties, as well as develop leadership and management skills. They will collaborate with staff to create policies, procedures, and documentation to define consistent approaches to inclusive and welcoming patron services and spaces that reflect national best practices and standards. The Research Services Archivist will have opportunities to find innovative ways to incorporate archival collections and primary sources into the curriculum by collaborating on and leading instruction sessions and class visits. This position is critical to our goal of providing the highest quality of inclusive public services and research support.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment.

Responsibilities: Provides a wide variety of basic archival services in collection development, appraisal of collection materials in a variety of formats, arrangement and description, preservation, reference and research support, and outreach and instruction in support of historical documentation, education, and research. Provides input on policies and procedures, typically through committee work, to contribute to services and operations, and assist in continual service improvement and innovation.
  • 25% Educates patrons on the use and handling of the collections and assists patrons with reference and research
  • 10% Assists in creation and coordination of outreach and collaborative initiatives including providing instructional sessions using archival collections
  • 5% Collects, appraises, arranges, and describes primary sources to make them discoverable
  • 5% Cultivates and maintains relationships with donors and collectors
  • 20% Fosters relationships with professional colleagues and participates in professional development
  • 10% Provides operational guidance on day-to-day activities of student workers
  • 10% Assists with development of policies and procedures to improve user experience and workflows
  • 15% Participates in UW Archives Reading Room operations such as opening and closing procedures, keeping spaces clean and organized, assisting with collection requests, and working with students and staff on other public services functions.
  • Provides expert research assistance in-person and online for both onsite and remote researchers.
  • Collaborates with others when providing instruction services, promoting information literacy, and fulfilling curriculum needs related to archival collections and primary sources.
  • Collaborates with colleagues in the Special Collections and Archives Division on exhibits (physical and web-based), outreach initiatives, and overall promotion of collections to expand their use in teaching and research.
  • Applies University Archives and Records Management's mission and the General Library System's public service principles to policies, procedures, and practices.
  • Participates in professional development activities.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Master's Degree
MA/MS in Library/Information Studies or equivalent degree (degree conferred in last three years); December 2022 MLIS graduates are encouraged to apply.


- Demonstrated interest in academic libraries.
- Demonstrated commitment to and/or experience in inclusive organizational practices.
- Ability to work independently and collaboratively in a team environment.

- Demonstrated interest (or knowledge) in research support, reference, and/or instruction in an archives or library setting.
- Familiarity with commonly used library and archives systems (such as Ex Libris/ALMA, ArchivesSpace, and/or Aeon, etc.).
- Strong communication skills and comfort with public speaking.
- Interest in library and university committee participation.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

Expected onsite 80% and remote 20% with onsite public services and instruction responsibilities a priority. Hybrid work percentages are negotiable.

Appointment Type, Duration:

Terminal, 36 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Minimum $53,000 ANNUAL (12 months)
Depending on Qualifications

Additional Information:

University Archives and Records Management is part of the UW-Madison Libraries and is the primary home for collections documenting UW-Madison's rich history. Its mission is to preserve and promote university history by collecting and providing access to a diverse array of archival materials that have permanent historical value. University Archives is one of four libraries in the division of Special Collections & Archives, along with the Department of Special Collections, the Kohler Art Library, and the Mills Music Library. Located in Steenbock Memorial Library, the Archives' collections span the full history of the university and include faculty papers, administrative and departmental records, student organizational records, and documentation of campus life and culture. We collect and care for a variety of formats including paper correspondence, minutes and reports, photographs, film, audio and video recordings, scrapbooks, and electronic files of permanent historical value. We run a robust Oral History Program, provide records management services, and serve as an educational resource encouraging administrative and scholarly research among students, faculty, staff, and the general public. Our collections include over 33,000 linear feet of paper and published material, 2.5 million photos, over 2,100 oral histories, 4,500 films and videos, 8,500 audio recordings, memorabilia, campus publications, and other University records. As advocates for the Wisconsin Idea [], UW-Madison Libraries offers a work environment notable for its excellent service to patrons within and beyond the university. For more information on the UW-Madison Libraries, please visit: Library Administration [].

How to Apply:

Cover letter and resume required. The cover letter should speak to required qualifications, interest in public services and/or archival work in an academic library, and reasons for applying to the Diversity Residency Program. References will be collected for the finalists at the time of the interview.


Nate Ebert
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Archivist I(LM005)



Employment Class:

Academic Staff-Terminal

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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