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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 223508-AS
Work type: Staff-Full Time
Location: Madison
Categories: Health Care, Medical, Social Services, Marketing, Public Relations, Office & Administrative Support, Project Management

Position Summary:

This position provides direct executive level administrative support to the Chair of the Department of Medicine (DOM) and for the business and administrative operations and goals of a large clinical and academic department.

The Department consists of approximately 420 faculty (mostly physicians), 255 clinical adjunct (volunteer) faculty, 160 house staff, and 380 academic staff and university staff. This position is responsible for the coordination of complex daily clinical, academic, administrative, and research activities, as well as the coordination and organization of the Chair's communications, meeting planning, and organization of travel.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree is preferred.

Minimum Years and Type of Relevant Work Experience:

At least 2 years of providing executive leadership support is required.
Professional level and highly efficient use of Microsoft Office is required.
Experience in a healthcare or academic setting is preferred.

Additional Information:

This position is privy to confidential records and conversation. Duties may include sensitive issues that require individual initiative, independent judgment and discretion.

Professional communications, workplace sensitivity, and workplace diplomacy are essential, as well as excellent administrative, organizational, computer, and interpersonal skills. The successful candidate will be expected to have, or quickly develop, considerable knowledge of, and experience with, UW Health and University policies and procedures. The candidate will also be expected to manage the operational details of a Department within an academic medical center and frequently interface with other medical centers, academic institutions, and administrative entities.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Click on the 'Apply Now' button to get started. You will be asked to create a profile and upload a resume and cover letter. In your cover letter, please describe your experience in using Microsoft Office. You will also be asked to provide contact information for three (3) references as part of your online application.


Jena Yohann
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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