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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 224579-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Grant, Research, Contract Management, Human Resources, Payroll, Management/Supervisory, Office & Administrative Support, Project Management

Position Summary:

The person in this position serves as the Department Administrator (DA) for the Department of Atmospheric and Oceanic Sciences (AOS). The DA provides administrative leadership to the Department, develops and coordinates administrative policy with the Chair, and serves as the departmental representative in the day-to-day operation and administration of the Department. The DA has primary responsibility for the Department's operating budget and administration of foundation funds, policy, personnel matters and payroll, operating procedures and administrative workflow. Personnel staff consist of 16 faculty, 7 academic staff, and 3 university staff. The department has approximately 40 graduate students, 45 undergraduate major students and four post-docs. The department has a vibrant undergraduate program, research based-Master's and PhD program, and a newly launched Professional Master's program.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree preferred

Minimum Years and Type of Relevant Work Experience:

-Minimum one year professional experience working in a complex administrative role such as Human Resources, research, budgeting, and/or financial management.

-Experience with supervising and mentoring; evidence of strong teamwork skills.
-Ability to train, lead, motivate and supervise personnel with a variety of program support responsibilities.
-Knowledge of personnel policies related to payroll, supervision, affirmative action, discipline, employee assistance, layoffs, training, and retention.
-Knowledge of higher education policies procedures, tools and systems, including human resources, budgetary and finance, and sponsored grants management.
-Experience in tracking and managing budgets
-Experience in higher education administration.
-Excellent verbal and written communications skills and organizational abilities.
-Knowledge of UW administration systems and tools, such as JEMS, HRS, PMDP, PVL, SIS, TREMS, WISDM/WISER, and WISPER, or equivalent/similar tools in other organizations.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $44,748 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process.

An applicant may be hired into an Associate Administrative Program Specialist, Administrative Program Specialist, or Senior Administrative Program Specialist title dependent upon experience. Title will be determined upon hire.

For questions on the position, contact: Chelsea Dahmen,

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.


Chelsea Dahmen
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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