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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 224602-US
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing

Position Summary:

This position primarily reviews, approves, and advises on a variety of complex financial transactions. Lead purchaser of equipment and supplies for the department. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for employees across the department. Recommends controls and process improvements and troubleshoots complex purchasing and financial errors.

The Department of Integrative Biology consists of 65 faculty and staff members, as well as a large number of employees in training, graduate, and undergraduate employees. The department has 1,300+ undergraduate majors in Biology (L&S), Molecular and Cell Biology, Neurobiology, and Zoology, teaches thousands of students in our introductory biology courses, and has top ranked graduate programs in the areas of Zoology and Freshwater Marine Science. Annually, the department receives funding from multiples sources including General Purchase Revenue (GPR), UW Foundation Gifts, Trust Funds, Federal Grants and Industrial Gifts. Visit for additional information.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No degree required. Associate or Bachelors degree preferred.

Minimum Years and Type of Relevant Work Experience:

Minimum two years financial experience required.

Required Knowledge & Skills:
1. Ability to communicate effectively both orally and in writing.
2. Ability to work independently; setting priorities to meet the demands of the position.
3. High level of organizational skill with attention to detail and ability to effectively prioritize.
4. Ability to create spreadsheets and reports as well as access, enter and edit program data and to use other software packages to record, analyze and summarize data.
5. Strong skills in practices and procedures for record keeping, data collection/retrieval and work planning.
6. Proficiency with Microsoft Office computer software, particularly Excel.
7. Knowledge and experience in problem solving and decision-making techniques.
8. Demonstrated ability to establish and maintain effective working relationships with co-workers and peers, customers and vendors.

Preferred Knowledge & Skills:
1. Knowledge of University and UW System rules and regulations for financial processes and purchasing.
2. Advanced working knowledge of Microsoft Excel.



Work Schedule:

Work schedule is Monday-Friday

Appointment Type, Duration:



Minimum $22.15 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Michelle Kirch at or 608-262-1378.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.


Michelle Kirch
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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