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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 227148-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Grant, Research, Contract Management

Position Summary:

The Administrative Program Specialist will provide a wide range of research support (primarily pre-award) for the faculty, academic staff and student researchers in the Department of Computer Sciences. This position will work directly with researchers for the purposes of grant planning and oversight of ongoing research. This position requires the ability to identify suitable funding areas, work with faculty to develop research proposals, integrate basic science and computer science activities within the written proposals and clarify concepts and approaches described in the research proposals, as well as coordinating regular research staff meetings. This position also requires a thorough knowledge of grant proposal development, grant administration and the conduct of research as well as initiative and personal accountability to meet deadlines and workload.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required.

Minimum Years and Type of Relevant Work Experience:

Prefer at least one year experience in a Computer Science, research or academic setting. Previous experience in research grant activities, including substantial involvement in research or sponsored programs administration, with knowledge of federal regulations for the conduct of basic science research and patent regulations preferred. Must have strong analytical and writing skills and possess the ability to communicate effectively in oral and written forms with faculty, researchers and staff at all levels.

Applicants must also have:
---Strong written and verbal communication skills.
---Ability to plan for and meet strict deadlines

Additional Information:

This position requires a significant degree of organization, and interaction with research faculty, staff, students campus administrative departments, Deans, grantee organizations, and both federal and non-federal research sponsors.

Applicants must also have:
---Excellent interpersonal skills
---Commitment to working in a collaborative environment.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $46,090 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process.

An applicant may be hired into an Associate Administrative Program Specialist, Administrative Program Specialist, or Senior Administrative Program Specialist title dependent upon experience. Title will be determined upon hire.

For questions on the position contact: Lance Potter or 608-263-6759.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.


Lance Potter
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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