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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 231629-AS
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Event Planning, Program Coordination, Grant, Research, Contract Management, Office & Administrative Support

Position Summary:

CIMER provides research mentor and mentee training to institutions across the country to improve research mentoring in higher education. The Program and Events Assistant will be responsible for supporting the mission of the Center for the Improvement of Mentored Experiences in Research (CIMER) at UW-Madison. Under the Assistant Director's supervision, this position will be responsible for overall project coordination and administration of multiple projects within CIMER, including training and events programs, and coordinating financial, grant, and database management.

The individual hired for this entry-level position will be adept at providing creative solutions, working independently, and developing systems that allow CIMER to implement projects successfully. A love of detail, organization, and process is a must- the best fit candidate will insist on process and organization. This position is based primarily on fee-for-service work, which creates an exciting and fast-paced atmosphere, much like a start-up. The ability to work quickly, react to changes, and have a comfort level with evolving processes is key.

Candidates should be interested in working in an environment with a strong sense of teamwork. Each individual at CIMER contributes meaningful work where ideas are welcome, and candidates should be comfortable sharing ideas in a non-hierarchical structure.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

BA/BS in social science, science, business, or other relevant field

Minimum Years and Type of Relevant Work Experience:

* 0-2 years of project management or administrative experience
* Excellent administration skills, including attention to detail and ability to problem-solve
* Outstanding oral and written communication skills
* Ability to coordinate complex meeting and event schedules
* Proficiency with Google Suite (Google Docs, Sheets, Forms) and/or Microsoft Office products

Preferred experience:
* Demonstrated ability to meet tight deadlines, take initiative, work independently, and self-start.
* Demonstrated Commitment to promoting equity diversity and inclusion in all aspects of work
* Experience working effectively with a broad stakeholder group including co-workers, faculty, institutional leaders and clients
* Demonstrated history of collaboration involving effective communication and problem solving with colleagues and supervisors.
* High level of comfort learning new software quickly; including databases, project management tools, online learning platforms
* Prior experience with project management software, customer relational database, cloud-based file storage and online learning platforms a plus
* Prior experience with general administrative duties and financial reporting a plus
* Demonstrated understanding of mentorship in higher education

Additional Information:

WCER's Commitment to Diversity, Equity & Inclusion

Diversity is a source of strength, creativity, and innovation for UW-Madison and The Wisconsin Center for Education Research (WCER). Individual differences and group diversity inspire creative and equitable outcomes. WCER actively affirms values and seeks to increase diversity in our everyday interactions, practices, and policies.

Our center is conscious of inequities in the field of education and how these disproportionately harm the most marginalized members of our society - including people of color, people from poor and working-class backgrounds, people with disabilities, women, and LGBTQ people. We firmly believe that these communities must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or members of other marginalized groups.



Work Type:

Full or Part Time: 75% - 100%

Appointment Type, Duration:



Minimum $42,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process. As part of the application process, you will be required to upload a cover letter addressed to Leah Nell Adams, current resume, and a reference list with the contact information of at least three professional references.


Franchesca Beswick
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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