University of Wisconsin–Madison

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ADMINISTRATIVE ASSISTANT II

Apply now Job no: 242490-US
Work type: Partial Remote, Staff-Full Time
Department:SMPH/PSYCHIATRY/PSYCHIATRY
Location: Madison
Categories: Administrative Services

Job Summary:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Administrative Assistant II (AD002)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Knowledge/Skills Required:
-Detail oriented with strong organizational and management skills are critical.
-Excellent written and verbal communication skills.
-Strong interpersonal skills with the ability to communicate well with others and build relationships/partnerships within the departments, agencies and organizations.
-Demonstrated proficiency with MS Word, Excel, PowerPoint, and database management.
-Strong interest and curiosity about the Programs' professional development content and processes along with motivation and strategies for new learning.

Experience Preferred:
-Experience in coordinating activities of a multi-faceted, complex program with practicing professionals or university students preferred.
-Experience coordinating onsite events and/or classes for university students/adult learners preferred.
-Experience with mental health programs and services that support families in the prenatal, postpartum and early childhood periods with children ages birth through five years preferred.

Additional Information:

A Criminal Background Check and Caregiver Check is required.

The person in this position will need to be available to be onsite for Capstone Certificate Program sessions, CPP Learning Sessions and other trainings, which includes one evening and a Saturday once a month based on a predetermined course schedule.

Travel is required. Must have valid driver's license and eligibility for Car Fleet usage is necessary.

Department(s):

A538900-MEDICAL SCHOOL/PSYCHIATRY/PSYCHIATRY

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Work Schedule:

Work Schedule will be determined upon hire.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Negotiable
HOURLY

Instructions to Applicants:

To apply for this position, please click on the "Apply Now" button. Please upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.

Contact:

Kabao Chang
kchang52@wisc.edu
608-263-6062
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Administrative Assistant II(AD002)

Employment Class:

University Staff-Ongoing

Job Number:

242490-US

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Standard Time

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