The university has paused implementation of the COVID-19 vaccine mandate due to an injunction issued by a federal court. UW–Madison employees remain subject to the COVID-19 Workplace Safety Policy. Please visit covidresponse.wisc.edu for more information.

University of Wisconsin–Madison

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University of Wisconsin–Madison

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MEDICAL PROGRAM ASSISTANT

Apply now Job no: 246896-US
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department:SMPH/MEDICINE/CARDIOLOGY
Location: Madison
Categories: Health Services Administration

Job Summary:

The incumbent will perform administrative support duties in support of unit program. This position may also serve as the primary contact person or customer service representative and subject matter expert for physicians, health and wellness providers, services or programs with a strong knowledge base supporting program, policies, and procedures. The incumbent will be expected to provide administrative duties in support of unit program goals to provider services or program by tracking, prioritizing, organizing and completing multiple ongoing clinical, research or academic projects in various stages of progress.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Medical Program Assistant (HS009)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Required:
-One year of administrative support required.
-Excellent spoken and written English grammar, punctuation, and proofing skills required.
-Proficient in Microsoft Suite Programs and virtual meeting platforms, such as, WebEx, Zoom, etc.

Preferred:
-Experience in planning and coordination of meetings, conferences, seminars, or similar events.
-Entering and submitting expense reports, training/education in administrative professional support
environment
-Executive level administrative support experience
Relevant work experience: scheduling meeting, calendar management, administrative support

COVID-19 Vaccination Requirement:

UW-Madison employees are required to be fully vaccinated for COVID-19 prior to January 18, 2022 or the first day of employment, whichever comes later. An individual is considered fully vaccinated for COVID-19 two weeks after receiving the single-dose vaccine or two weeks after the second dose in a two-dose vaccination series. Medical or religious accommodations will be considered. Please visit https://covidresponse.wisc.edu for more information.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Department(s):

A534225-MEDICAL SCHOOL/MEDICINE/CARDIOLOGY

Work Type:

Full or Part Time: 50% - 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Work Schedule:

Work will be conducted Monday - Friday. The exact schedule will be determined at the time of hire.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Negotiable
HOURLY

How to Apply:

To get started, click 'Apply Now'. You will be asked to sign in or create a profile, and upload a resume and cover letter. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without prior notice.

Contact:

Renae Beier
rabeier@medicine.wisc.edu
608-263-8479
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Medical Program Assistant(HS009)

Employment Class:

University Staff-Ongoing

Job Number:

246896-US

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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