The university has paused implementation of the COVID-19 vaccine mandate due to an injunction issued by a federal court. UW–Madison employees remain subject to the COVID-19 Workplace Safety Policy. Please visit for more information.

University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 250088-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Sponsored Programs, Grants, and Contract Administration (Multi-functional)

Job Summary:

The research administration manager oversees the delivery of funded WIPAC research including producing reports, budget planning and financial management of all center grants and gift funds, and grants, contract and subaward management, and responding to funding agencies requests.

The Research Administration Manager's responsibilities include:

- Monitoring budget versus actual costs and preparing forecast reports
- Generating and submitting supplemental funding requests
- Preparing annual budgets and issuing modifications for subawards
- Reviewing procurements and approving invoices
- Overseeing annual account closeout and accounting reconciliation
- Preparing NSF reports and assisting with reviews
- Managing memoranda of understandings and common funds for national/international projects
- Overseeing WIPAC contract management

About the Job:

Research Administrator (SC029)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


Should have 3 or more years of research administrator experience and a track record of successfully overseeing multiple projects, preferably with some involving off-site partners.

Required Skills:
1. Strong problem solving and creative skills, along with the ability to exercise sound judgment in decision-making.
2. Strong analytical, programming and organizational skills.
3. Excellent oral and written communication skills.
4. Ability to work effectively on a team and resolve issues professionally.
5. Demonstrated ability to work effectively with people at all levels.

Experience preferred in the following areas:
-Experience working in non-profit, government, higher-education, or other complex management/governance environments.
-Demonstrated success building strong, highly collaborative working relationships.
-Demonstrated ability to influence without authority.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Additional Information:

The IceCube Neutrino Observatory is a kilometer-scale neutrino detector at the South Pole consisting of more than 5000 optical sensors deployed over one kilometer deep in the Antarctic ice. A collaboration of scientists from over fifty worldwide research institutions collectively participate in a wide-ranging research program to study high-energy neutrinos to learn about their cosmic sources and fundamental properties. The collaboration uses the IceCube Neutrino Observatory at the National Science Foundation's Amundsen-Scott South Pole Station for this research program. Details can be found at

WIPAC is committed to increasing diversity in our field and encourages women and underrepresented populations in particular to apply.



Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications

How to Apply:

Please submit a resume and cover letter outlining relevant qualifications.


Tina Chorlton
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Research Administrator(SC029)

Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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Sponsored Programs, Grants, and Contracts