The university has paused implementation of the COVID-19 vaccine mandate due to an injunction issued by a federal court. UW–Madison employees remain subject to the COVID-19 Workplace Safety Policy. Please visit for more information.

University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now Job no: 251068-US
Work type: Onsite, Staff-Full Time
Location: Milwaukee
Categories: Administrative Services

Job Summary:

The Office Operations Associate is an integral member of the Milwaukee County FoodWIse team. The Office Operations Associate provides administrative and data entry support for the Milwaukee FoodWIse team and works collaboratively with the Milwaukee FoodWIse Administrator, Teaching Coordinator, Healthy Community Coordinators, and Nutrition Educators in support of delivering nutrition education programming to people from the diverse communities of Wisconsin.

This position is a part of the Division of Extension Institute of Health and Well-Being and the FoodWIse Program. FoodWIse is a community-based nutrition program that seeks to empower individuals with limited incomes to make healthy choices to achieve healthy lives and reduce health disparities. FoodWIse is federally funded by the Supplemental Nutrition Assistance Program-Education (SNAP-Ed) and Expanded Food and Nutrition Program (EFNEP) grants.

We strongly encourage applications from candidates who foster and promote the values of equity, diversity, and inclusion.

El asociado de operaciones de oficina es un miembro integral del equipo de FoodWIse del condado de Milwaukee. El Asociado de Operaciones de Oficina brinda apoyo administrativo y de entrada de información en las plataformas de recolección de datos para el equipo de Milwaukee FoodWIse y trabaja en colaboración con el Administrador de Milwaukee FoodWIse, el Coordinador de Enseñanza, los Coordinadores de Comunidad Saludable y los Educadores de Nutrición para apoyar la entrega de programas de educación en nutrición a personas de las diversas comunidades de Wisconsin.

Esta posición es parte de la División de Extensión del Instituto de Salud y Bienestar y del Programa FoodWIse. FoodWIse es un programa de nutrición basado en la comunidad que busca empoderar a las personas con ingresos limitados para que tomen decisiones saludables para lograr una vida saludable y reducir las disparidades en la salud. FoodWIse recibe fondos federales del Programa de Educación y Asistencia de Nutrición Suplementaria (SNAP-Ed) y las ayudas del Programa Ampliado de Alimentos y Nutrición (EFNEP).

Recomendamos encarecidamente que las personas que deseen enviar aplicaciones para esta posición sean candidatos que fomenten y promuevan los valores de equidad, diversidad e inclusión.

About the Job:

Administrative Assistant II (AD002)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma or equivalent.


1. High school graduate or equivalent
2. Spanish speaking, writing and comprehension skills. Language skills will be evaluated.
3. At least 2 years of clerical, secretarial, or office experience involving purchasing, recordkeeping, and customer service
4. Data entry experience
5. Proficient computer skills, including Microsoft Office
6. Experience managing multiple tasks, timelines, and schedules while maintaining high quality work
7. Strong interpersonal skills and demonstrated ability to build and maintain professional work environments
8. Ability to work independently within established policies, procedures, and guidelines, organize work and establish priorities to meet deadlines
9. Ability to work cooperatively with other agencies, community-based services, or organizations
10. Ability to work with limited daily supervision and make accurate, independent decisions regarding routine planning and scheduling of work priorities
11. Ability to effectively work with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.



Work Type:

Full Time: 100%

This position requires work be performed in-person, onsite, at a designated campus work location.

Work Schedule:

Typical work schedule will be Monday - Friday from 8:00am - 4:30pm. Occasional work on evenings and weekends as needed to meet project needs.

Appointment Type, Duration:



Minimum $18.35 HOURLY
Depending on Qualifications

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.


Jill Vanairsdale
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Assistant II(AD002)

Employment Class:

University Staff-Ongoing

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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