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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 256838-AS
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Administrative Services

Job Summary:

The Executive Assistant provides administrative support to the Director of the Chazen Museum of Art. This individual plays a key role in ensuring the efficiency of the Director's office, by scheduling, managing Directorial communications, and providing meeting and travel support. This individual will need to thrive in a fast-paced environment where excellent attention to detail and organizational skills are required. This person is expected to have experience supporting an executive, and to have the ability to effectively manage up. This individual works within the Office of the Director and reports to the Chief of Staff.

Responsibilities: Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
  • 60% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
  • 10% Compiles, screens, and evaluates correspondence and reports and recommends actions
  • 15% Develops and facilitates communications of varying complexity between various internal and external stakeholders
  • 5% Manages the organization, auditing, security, and confidentiality of records and files
  • 10% Facilitates acknowledgement, records, and stewardship of museum membership program.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Associate's Degree


At least 2 years of experience as an executive assistant or providing administrative support for an executive-level position is required.

Experience within the University of Wisconsin, or a comparable complex work setting, is preferred.

Experience interacting with boards or donors is preferred

Excellent organizational, oral and written communication skills, with attention to detail at all times.

Ability to effectively handle multiple tasks/responsibilities. Independently coordinate and triage diverse activities in a busy office environment with numerous interruptions.

Ability to exercise independent judgment, setting priorities and meeting the demands of the position.

Discretion and tact to handle sensitive issues and maintain confidentiality at all times

Cultural competence and support for the principles of equity, diversity, and inclusion.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Limited remote work for special projects might be negotiated.

Appointment Type, Duration:



Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
We offer excellent benefits:

For the benefits summary, see

Paid holidays, and vacation and sick leave earned each pay period

Employer-paid mental health and counseling services through the UW-Madison Employee Assistance Office

Public Service Loan Forgiveness: As a UW-Madison employee, you might be eligible for the Public Service Loan Forgiveness program. A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan

Automatic participation in the Wisconsin Retirement System (WRS), one of the most solvent retirement plans in the nation

How to Apply:

Please click on the "Apply Now" button to start the application process (, search for 256838). For questions on the position, contact Lindsay Grinstead at

To apply for this position, you will need to upload a cover letter and resume. References will be requested for finalists later in the process.

Cover letters will be used as a writing sample and to determine the best qualified applicants. Your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:
Experience as an executive assistant or providing administrative support for an executive-level position. Experience within the University of Wisconsin, or a comparable complex work setting. Experience interacting with boards or donors.


Lindsay Grinstead
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Executive Assistant I(AD010)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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