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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 257515-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Admissions and Recruitment

Job Summary:

The UW-Madison Office of Admissions and Recruitment invites applications for an Admissions Counselor position with a focus on international students and initiatives. The Office of Admissions and Recruitment is a fast-paced, mission-driven professional recruitment and admissions office focusing on the undergraduate population. Our admissions counselors play a key role in serving our prospective freshmen and transfer students from application to enrollment. The incumbent will play an important role in the UW-Madison holistic application review process for our international applicants, manage an international recruitment territory, and provide excellent customer service to students, families, and stakeholders who are visiting campus or inquiring with our office.

Responsibilities: Plans, develops, coordinates, manages, and executes the recruitment and admissions process in alignment with the institution's strategic goals. Represents the institution to prospective students with a goal of attracting, admitting, and enrolling a talented, diverse student body. May supervise staff and/or lead a program area.
  • 20% Counsels prospective and admitted students on educational planning and career opportunities
  • 45% Reviews, evaluates, and responds to student applications according to established policies and procedures
  • 5% Identifies opportunities for and develops admissions and outreach events
  • 5% Schedules logistics and secures resources for events to promote the Institution
  • 5% Delivers directed admissions program messaging to internal and external audiences
  • 15% Engages in extensive outreach and recruitment events, representing the university to prospective students
  • 5% DEM is committed to the highest standard of service. This position will be a role model by practicing exemplary, respectful and inclusive behaviors in all interactions. Participation in unit and divisional diversity & inclusion plans are mandatory
  • Manage the East Asia territories and participate in direct recruitment of prospective international students, their families and school personnel. Recruitment may be in person, virtual or a hybrid of the two
  • Conduct extensive application review primarily for international applicants from your defined territory
  • Assist prospective students and their families with questions pertaining to UW-Madison and the application process in person and virtually through serving as a Case Manager
  • Give visit day presentations to prospective students, families, and other stakeholders
  • Develop effective and on-going relationships with secondary school counselors, two-year college counselors and other organizations assisting in the college search process and keep accurate and up to date records of all contacts
  • Manage selection process for Wisconsin Alumni Association in Korea (WAAK) Scholarship
  • Keep current with and deploy knowledge of national curricula around the world, external examination boards and English proficiency exams. Participate in training provided by EducationUSA, InternationalACAC, WES, etc. as needed
  • Utilize application data, Open Doors report, etc to develop a recruitment plan for your respective territory. Collaborate with Assistant Director and Senior Recruitment Coordinator on an overall international recruitment plan
  • Participate in admissions committees as assigned
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


Minimum years and knowledge/skills/abilities

--At least two years' experience in the field of admissions in higher education, preferably at UW-Madison
--Detailed knowledge of one or more international regions, including demographic trends and educational systems. Experience in East Asia is preferred
--An understanding of both U.S. and international secondary and post-secondary curricula is preferred
--Knowledge of the college admission recruitment cycle and best practices in recruiting, admitting, and enrolling students is preferred
--Experience evaluating applications through a selective admissions process at a four-year institution is preferred
--Proven experience working with individuals of diverse racial, ethnic, religious, and cultural backgrounds
--Strong oral and written communication skills including significant public speaking experience and excellent customer service skills
--Capability to leverage technology including office software applications, database systems, CRM system, etc.
--Demonstrated commitment to data-driven decision-making, including effective analytical skills
--Ability to work independently and exercise sound judgment in a high volume fast-paced office
--Demonstrated attention to detail, time management, and organizational skills
--Ability and willingness to travel locally and nationally
--Evening and weekend work may be required during peak times
--Valid Passport or the ability to obtain a valid passport is required


Drivers License - Valid
This position involves travel. A valid driver's license is required to operate a state vehicle. Incumbents must be able to operate a state vehicle or provide his/her own transportation

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

This will be a Madison-based position with some options for remote work.

Appointment Type, Duration:



Minimum $43,000 ANNUAL (12 months)
Depending on Qualifications
Team members in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; and retirement benefits.

Additional Information:

The mission of the Division of Enrollment Management (DEM) is to strategically achieve UW-Madison's enrollment goals and collaborate with campus partners to provide information and services to enhance student success. The Division includes the following offices: Admissions and Recruitment, Student Financial Aid, Registrar, the Student Success Through Applied Research (SSTAR) Lab, and the Vice Provost for Enrollment Management. Together, these units collectively provide the foundation of support and services for the academic infrastructure throughout the student lifecycle. The division is committed to the highest standard of service for students, colleagues, visitors and other stakeholders. Team members will serve as role models by practicing exemplary, respectful and inclusive behaviors in all of our interactions.

How to Apply:

Apply by clicking "Apply Now" to go to the 'begin application' page. In the "Document Uploads" section, please upload ONE document in PDF format that contains ALL of the following information:

1. A cover letter which highlights work experience in higher education that includes application review and student recruitment.
2. A resume detailing education and work experience.
3. Contact information for three references. Note: References will not be contacted without advance notice.

Applications must be received by the application deadline for ensured consideration. Failure to submit complete application materials may result in ineligibility for this position.

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment and must be able to sustain eligibility, without sponsorship, throughout the duration of their employment.


Heidi Updegrove
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Adm & Rctmt Coord II(AE084)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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