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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 254374-AS
Work type: Onsite, Partial Remote, Staff-Full Time
Location: Madison
Categories: Accounting, Financial Operations, and Reporting

Job Summary:

The College of Letters & Science (L&S) is the largest academic unit at the University of Wisconsin-Madison. Home to nearly 70 departments, L&S has more than 4,700 employees and 21,000 total students. L&S is home to the humanities, the natural, physical and biological sciences, the social sciences and the computing, data, and information sciences at UW-Madison. Come join the heart of the UW! Learn more about the great things happening in L&S at

The Financial Specialist will primarily review, approve, and advise on a variety of complex financial transactions. The Financial Specialist will also maintain financial records, provide administrative processing support, and customer service for staff and customers in an assigned program area to support program financial management. The position may require being a lead or resource for others in the unit.

Responsibilities: Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. 
  • Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
  • Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • Reallocates expenses to appropriate funding strings
  • Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
  • Answers complex fiscal questions and provides information based on set materials and standards to various audiences
  • Reviews transaction processing internal controls and recommends policies and procedures
  • Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
  • May train staff on financial processes and best practices
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Associate's Degree


- Demonstrated ability to work independently and in a collaborative team setting.
- Proficiency working with web-based software, including Microsoft Excel.
- Commitment to fostering a respectful, effective, and collegial work environment through a lens of diversity, equity, and inclusion.
- Experience with purchasing, travel, records management, and financial policies preferred.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. There is a possibility of partial remote work based on unit need.

Appointment Type, Duration:



Minimum $43,000 ANNUAL (12 months)
Depending on Qualifications
The minimum salary for this position is $43,000 annually. Salary will be determined based on qualifications and experience.

Additional Information:

By applying for this position, applicants may be considered for current or upcoming Financial Specialist III vacancies in partnering College of Letters & Science departments. Candidates do not need to apply to multiple vacancy postings, though we encourage you to also apply for other Financial Specialist positions at Placement in this position, and the percent distribution of Essential Responsibilities, will be based on division need.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

How to Apply:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Sebastian Kelnhofer-Maldonado,, 414-698-0654

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the qualifications listed above.

The deadline for assuring full consideration is May 19, 2022; however, this position will remain open and applications will be considered until the position is filled.


Michelle McCrumb 
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Financial Specialist III(FN008)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
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