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University of Wisconsin–Madison

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University of Wisconsin–Madison

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4-H PROGRAM ASSISTANT

Apply now(opens in a new window) Job no: 259190-US
Work type: Onsite, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department:EXT/YFH/YTH/4H/WI 4-H
Location: Alma
Categories: Administrative Services

Job Summary:

This position will be responsible for a variety of professional tasks in support of the UW-Madison Division of Extension Buffalo County 4-H program. Administrative service areas include volunteer management, budgeting, procurement, and educational support with impact across the local 4-H program in support of 4-H goals. The position will play a key role in supporting the Buffalo County 4-H program. These specific responsibilities include the following:

-Assist in carrying out Wisconsin 4-H program directives, including developing program approvals, calendaring and submitting attendance.
-Provide leadership working with 4-H Club/Group volunteer leaders to renew, complete, maintain and file 4-H charters, and financial reports.
-Assist in the management and maintenance of enrollment for 4-H Community Club youth members and adult volunteers.
-Communicate verbally and in writing with volunteers and 4-H leaders to ensure 4-H programming is conducted effectively.
-Manage confidential records and utilize the 4HOnline 2.0 software.
-In collaboration with staff, monitor, prepare and update educational program information via email, mail, websites and social media.
-Assist in efforts to reach the public utilizing social media and web page design, as directed.
-Share responsibility for creating, updating and/or maintaining the web presence of the department using WordPress or other software as technology evolves.
-Serve as a resource for managing departmental efforts and other special projects.

Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
  • 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
  • 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
  • 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • 15% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • 5% Assist the 4-H Youth Development Educator in educational programming, including assisting in the coordination of some virtual and/or in-person programming across a range of topics including volunteer training.
  • 5% Take the lead in facilitating fundraising activities to support 4-H programming.
  • 5% Report activities and outcomes according to Extension guidelines.
  • 5% Be responsive to evolving position, program, office and organizational needs
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma


Preferred
Associate's Degree

Qualifications:

Required:
- Education and experience with standard office software programs such as: Microsoft Word, Excel, PowerPoint, Adobe Creative Cloud and various web browsers.
- Evidence of ability to communicate ideas effectively orally, in writing, and through educational technology.
- Strong organizational skills and attention to detail.
- Evidence of effectively working independently and in a team environment.
- Ability and desire to learn and manage new technology platforms.
- Ability to interact and work with a range of individuals with a high-level of professionalism, flexibility, judgement and tact.
- Experience in providing information and education to a variety of audiences across a variety of media.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Onsite at Buffalo County

Work Type:

Full or Part Time: 40% - 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $16.20 HOURLY
Depending on Qualifications

Additional Information:

This position will start at full-time but may vary depending on funding availability in the future.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

Contact:

Patricia Malone
patricia.malone@wisc.edu
608-263-2473
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Administrative Assistant II(AD002)

Department(s):

A473830-EXTENSION/YFH/YTH/4H/WI 4-H

Employment Class:

University Staff-Ongoing

Job Number:

259190-CP

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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