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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 259596-US
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Accounting, Financial Operations, and Reporting

Job Summary:

The BerbeeWalsh Department of Emergency Medicine (DEM) at the University of Wisconsin School of Medicine and Public Health (SMPH) has an exciting opportunity for a detail and service-oriented individual to join our growing fiscal team as Financial Specialist II! The department is composed of 60+ Faculty Physicians, 37 Residents, 19 Advanced Practice Providers, and a growing number of staff members. Under the general supervision of the Department Emergency Medicine Finance Director, the Financial Specialist will primarily review, approve, and advise on a variety of complex financial transactions. The Financial Specialist will also maintain financial records, provide administrative processing support, and customer service for staff and faculty. This position will serve as a resource for others in the unit.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
  • 25% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
  • 10% Creates general reporting for transactions
  • 15% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • 5% Audits or reconciles original purchase documents with payments
  • 15% Reallocates expenses to appropriate funding strings
  • 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
  • 15% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
  • 5% Reviews transaction processing internal controls and recommends policies and procedures
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


- Knowledge of working with Generally Accepted Accounting Principles (GAAP).
- Knowledge of UW accounting system preferred.
- Proficient in Microsoft Office; especially Excel

- Experience working with complex automated accounting and payment systems.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Schedule:

Monday-Friday, daytime hours, to meet the needs of the Department.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $20.00 HOURLY
Depending on Qualifications
The starting hourly wage for the position is $20/hr, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

The successful candidate is expected to have:
- Proven ability to establish and maintain effective working relationships with all persons with which the position interacts (i.e., management, staff, departments/centers, divisional staff, agency contacts, public).
-Ability to identify problems and develop and implement a correction plan of action to resolve in accordance with governing regulations.
-High level ability to remain focused, attend to detail, meet deadlines, and perform efficiently and effectively under pressure, as well as the ability to independently determine priorities.
-Demonstrated critical thinking and decision-making skills
-Excellent interpersonal communication and writing skills

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.


Michelle Rindal
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Financial Specialist II(FN007)



Employment Class:

University Staff-Ongoing

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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