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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 261270-US
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Accounting, Financial Operations, and Reporting

Job Summary:

The Financial Specialist II position supports the Account Payable area within the Division of Business Services at UW-Madison. This position independently audits invoices requiring a high level of knowledge and expertise and works daily with a wide variety of funding sources. This position is responsible for entering the invoice payment data into ShopUW+, researching, resolving, and responding to payment related questions by providing advice, interpretation, and information on rules and regulations to the greater UW-Madison campus at large and occasionally Suppliers. This position may reconcile transactions and recommends controls and process improvements, and trouble shoots complex financial errors.

Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
  • 20% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
  • 5% Creates general reporting for transactions
  • 20% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • 20% Audits or reconciles original purchase documents with payments
  • 5% Reallocates expenses to appropriate funding strings
  • 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
  • 10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
  • 10% Reviews transaction processing internal controls and recommends policies and procedures
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Preferred minimum - Associate's or Bachelor's degree in Accounting or related field


-A minimum of 2 years of accounting, finance, or business administration experience.
- Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a
diverse internal and external customer base.
- Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate
effective time management skills in a fast-paced environment to meet Accounts Payable, Business Services Division,
University, state, and/or federal deadlines.
-Strong attention to detail and ability to interpret written rules and regulations.
- Ability to multi-task and transition quickly between priorities to address specific situations.
- Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing
constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the
Business Services Division.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships
with managers, supervisors, coworkers, and all internal and external customers.
- Knowledge with general accepted auditing principles with an emphasis on accounts payable procedures and familiarity of
Generally Accepted Accounting Principles (GAAP).
- Proficiency in Excel and ability to create complex spreadsheets and reports.
- Knowledge of banking reconciliation software
- Knowledge of state accounts payable statues and funding rules
- Knowledge of Accounts Payable tax withholding rules
- Knowledge of PeopleSoft Shared Financial System, Perceptive Content (Imaging Software) and ERP Matching Systems.
- Familiarity with UW Madison and UW System Chart of Accounts
- Strong interpersonal skills. Knowledge of data management and data integrity.
- Knowledge of Accounting Systems Familiarity with State and Federal accounting and purchasing rules and regulations.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Schedule:

8am - 4:30pm, Monday through Friday.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $21.50 HOURLY
Depending on Qualifications

Additional Information:

First 3 months or so will be on site then in the office 1-2 days a week.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

To begin the application process, click the Apply Now button.

You will be asked to provide a cover letter and resume addressing your skills and experience as they relate to the qualifications and duties in this job description.


Michele Blakeman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Financial Specialist II(FN007)



Employment Class:

University Staff-Ongoing

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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