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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 262208-AS
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Libraries, Archives, and Museums: Multi-Functional Support

Job Summary:

Provides a wide variety of services in arrangement and description, preservation, reference and research support, and outreach and instruction in support of education and research. Facilitates access to the Chazen Museum of Art's permanent collection. Coordinates and supports visits by classes, groups, and researchers to the Chazen's study rooms, working closely with faculty and researchers to identify relevant artworks and providing instruction where appropriate. Improves access to information about the Chazen's collection by assisting in the cataloguing of artwork, the artwork imaging process, and the reproduction request process.

Responsibilities: Provides a wide variety of basic archival services in collection development, appraisal of collection materials in a variety of formats, arrangement and description, preservation, reference and research support, and outreach and instruction in support of historical documentation, education, and research. Provides input on policies and procedures, typically through committee work, to contribute to services and operations, and assist in continual service improvement and innovation.
  • 10% Educates patrons on the use and handling of the collections and assists patrons with reference and research
  • 25% Assists in creation and coordination of outreach and collaborative initiatives including providing instructional sessions using archival collections
  • 25% Collects, appraises, arranges, and describes primary sources to make them discoverable
  • 5% Fosters relationships with professional colleagues and participates in professional development
  • 15% Provides operational guidance on day-to-day activities of student workers
  • 5% Assists with development of policies and procedures to improve user experience and workflows
  • 15% Assists with the housing, rehousing, and preservation of the works on paper collection, including tracking locations in the collection database and conducting regular inventories of the works on paper collection
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree

Master's Degree


-Bachelor's degree
-Demonstrated experience with public interaction in a professional context
-Ability to handle art storage boxes and objects up to 30 lbs. and ability to lift materials over head

-Master's degree in art history or closely related field, MLIS, or Museum Studies degree
-1 or more years working in a curatorial or educational capacity at a museum, arts organization, educational institution, or nonprofit
-Demonstrated experience handling or cataloging artwork
-Demonstrated experience using Adobe Photoshop and/or image processing
-Working knowledge of collections management databases

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $50,000 ANNUAL (12 months)
Maximum $60,000 ANNUAL
Depending on Qualifications
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see

How to Apply:

Please click on the "Apply Now" button to start the application process. For questions on the position, contact Katherine Alcauskas, Chief Curator, at Please no phone calls or drop-in visits.

To apply for this position, you will need to upload a cover letter and resume. References will be requested from finalists later in the process.

Cover letters will be used as a writing sample and to determine the best qualified applicants. Your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:
Professional experience working in an art museum or comparable setting, as well as your experience speaking to groups in an educational or other professional setting.


Kristine Zickuhr
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Archivist I(LM005)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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