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University of Wisconsin–Madison

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University of Wisconsin–Madison

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WIW PROGRAM MANAGER

Apply now(opens in a new window) Job no: 263542-AS
Work type: Partial Remote, Staff-Full Time
Department:INTL DIV/INTL DIVISION
Location: Washington, D.C.
Categories: Student Life and Student Program Management

Job Summary:

UW-Madison seeks to hire a Program Manager to live in the Washington D.C. metro area to assist with administering the Wisconsin in Washington D.C. (WIW) program on behalf of International Academic Programs, a unit of the International Division. The Program Manager supports and assists the D.C.-based Program Director with on-site program management and facilitation of an academic program in the fall, spring, and summer terms. This position attends to the personal and professional development of students participating in the WIW Program as well as manages key aspects of day-to-day program administration. In addition to providing administrative support, the Program Manager facilitates internship placements in Washington D.C. for UW-Madison undergraduate students from a wide array of academic disciplines/interest with various hosts including U.S. Congress, the White House, executive departments and agencies, public policy advocacy and lobbying firms, think tanks, non-profits, law firms and legal institutions, print and broadcast media outlets, marketing and public relations firms, historical sites, and political organizations, among many other possibilities. The Program Manager will be involved in growing and maintaining relationships with UW-Madison, intern host organizations, Washington D.C. alumni, guest speakers and mentors. The Program Manager will promote alumni and stakeholder engagement in program planning, professional development activities and program growth.

Responsibilities: Oversees the daily management of programs, services, activities, facilities, policies and/or processes in order to support student success in various areas of student affairs. Works under broad, administrative direction with significant responsibility for assigned area(s) of responsibility. Responds to inquiries from University departments, educational institutions, the community, and/or external agencies. Strives to create a welcoming, equitable, and inclusive work environment.
  • 30% Plans, organizes, administers, and manages processes and operations related to assigned area(s) of responsibility
  • 5% Monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the Institution's mission, values, goals, and objectives, as well as all local, state, and federal laws and regulations.
  • 5% Advises and enforces Institution policies related to services in Student Affairs
  • 15% Serves as the program or unit liaison to internal and external stakeholder groups
  • 25% Schedules logistics and secures resources to support the operational plans of the program or unit
  • 10% May monitor the program budget and approve expenditures
  • 5% Maintain an active presence on social media, and help support the student application and acceptance processes and pre-departure preparation as needed.
  • 5% Manage matters relating to student health and safety and group and interpersonal dynamics.
Tasks:
  • Managing the office and classroom space as well as providing support for contracts and services rendered for all student housing and events including housing, catering contractors, bus/transportation vendors, and other special events services
  • Working with the Program Director and IAP to ensure that WiW practices are in accordance with all related best practices, laws, and regulations
  • Advising/assisting students on program matters on-site and communicating back to IAP and relevant units at UW as needed towards managing student affairs and student health and safety related issues
  • Working with the on-campus WIW working group and other campus colleagues to provide information and support in order to increase student engagement across disciplines
  • Serving as liaison to internship employers and other vendors
  • Overseeing ongoing alumni/student mentor relationships, acting as a liaison between students and their mentors,
  • Developing, managing, and maintaining databases for internships, program alumni, mentors
  • Collaborating and communicating with IAP as needed on managing logistical aspects of the program, including COVID-19 support for students
  • Providing support as needed to additional IAP short-term student programs located in Washington D.C.
  • Managing and updating program guides and handbooks such as the orientation handbook for students and the internship mentor guide
  • Organizing the on-site program orientations as well as developing and maintaining a pre-program online orientation
  • Assisting with the identification and organization of co-curricular professional development, networking, and DC enrichment activities for student participants as well as supporting logistical arrangements for course activities
  • Utilizing institutional policies and guidelines as they pertain to the WIW program budget to assist in the efficient and prompt payment of budget items approved by campus for the program.
  • Maintaining program social media accounts and platforms (LinkedIn, Instagram, etc.)
  • Being instrumental in working with DC-based staff, alumni, and other stakeholders in assisting students in identifying appropriate internships in their specific interest areas and facilitating students' internship applications
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree in any field

Qualifications:

1-3 years of experience working in a related field, such as higher education administrative or program coordination experience, strongly preferred. Background in student services, internship outreach and coordination, career readiness/workforce development, event planning and familiarity with Washington D.C. is desirable

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position will be fully located in Washington, D.C.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The expected salary range for this position is $55,000- $68,000 and actual pay will depend on skills and qualifications.

Additional Information:

Diversity and inclusion are primary values for the International Division and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums.

A criminal background check will be conducted prior to hiring.

A period of evaluation will be required.

How to Apply:

Please submit a cover letter, CV/resume, and a list of three professional references through the online jobs portal by the assured consideration date.

Contact:

Meg Langie
meg.langie@wisc.edu
608-265-4220
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Stdnt Affairs Mgr(AE193)

Department(s):

A104000-INTL DIVISION/INTL DIVISION

Employment Class:

Academic Staff-Renewable

Job Number:

263542-AS

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Eastern Daylight Time
Applications Close: Eastern Daylight Time

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