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University of Wisconsin–Madison

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University of Wisconsin–Madison

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FACULTY AND RESEARCH PROGRAMS ASSISTANT

Apply now(opens in a new window) Job no: 263614-AS
Work type: Onsite, Staff-Full Time
Department:LAW/LAW SCHOOL/LAW SCHOOL
Location: Madison
Categories: Administrative Services

Job Summary:

This position supports the tenured and tenure-track Law School faculty and the research mission of the Law School, functions independently, and exercises exceptional professional judgement and discretion. It is critical that the incumbent be capable of handling multiple projects simultaneously on an on-going basis and possess the ability to work with varied constituents on a wide range of tasks. There is a wealth of opportunity for growth in this position as a member of the Law School Business Office team. Training will be provided.

This position reports directly to the Associate Dean for Research and Faculty Development in assisting with the administration of the Law School's research programs. Among these are the Law School's internal research grant programs (including seed grants, Rath Scholars, the internal sabbatical program, the summer research grant program, and the summer research assistant program); external research programs in which the Law School participates (including the university's fall research competition, sabbatical program, travel grant programs, and award programs); and the Law School's Hastie Fellowship. The position will also assist with the research activities of the Global Legal Studies Center, Institute for Legal Studies, East Asian Legal Studies Center, the Business/Tax/Compliance Initiative, as well as the Law School Business Initiative. This includes administrative support for the centers' programs and communications. In addition, this position provides support for the Law School's new online Journal of Constitutional history; manages the Law School's Scholastica institutional account and facilitate faculty use of the platform for manuscript submissions; and assist faculty in identifying and applying for sources of external funding and fulfilling funding requirements.

Administrative support to faculty includes assisting with preparation of course materials, syllabi, seating charts, exam preparation, grading, scholarly publications, including formatting, proofreading, editing, and submissions), travel arrangements, committee work assignments, and projects or event planning as needed. This position will manage faculty office space/floors and assist with the onboarding of new faculty; update and maintain current faculty data on the Law School website, including bios, CVs, scholarly materials, and events; process e-Reimbursements for faculty and others; be knowledgeable and informed of UW travel rules and regulations and advise faculty accordingly; maintain Law School's Financial Reference Guide & Business Office webpage; and serve as Faculty Purchasing Card Holder. This position functions as the primary back-up for both the Main Administrative Office and the Dean's Office: greet visitors, answer phones, triage, take messages, distribute campus and first-class mail, assist with faculty meetings, job talks and other Law School events as needed.

The position will need to become familiar with application processes for governmental and private potential sources of funds for Law School research projects and work with library staff on updating relevant materials. Maintain connections with the University's Office of the Vice Chancellor for Research and Graduate Education and help faculty to navigate its resources and Internal Review Board procedures. Work collaboratively with the Law School Business Office, particularly the Financial Manager on grant submission, and ensure Business Office is communicated with on all awards. Be knowledgeable on different kinds of funds (101, 131, 135, 233, etc.), working with law school accounting and EA team on relevant budgets of the Law School's research programs, including the day-to-day managing of expenses and supplies. Work collaboratively with the External Affairs team in their execution of communications and events related to the research centers and scholarly activities.

The successful candidate will demonstrate a commitment to diversity, equity and inclusion, courteous, sincere, and sensitive customer service, present a positive and patient attitude in all personal, electronic, digital, and telephone interactions, as well as a positive image of the Law School, will also consistently exercise common courtesy, accuracy, and professionalism, and strive to maintain a cooperative relationship with students, faculty, staff, alumni, visitors, and the general public.

Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • 25% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
  • 25% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  • 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  • 20% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
  • 10% Serves on committees and attends meetings, representing the interests of the unit or program
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Bachelor's degree and/or relevant work experience preferred.

Qualifications:

Ability to prioritize and manage multiple tasks at once.
Excellent oral and written communication skills.
Excellent customer service skills.
Ability to work and complete tasks with frequent interruptions.
Computer literacy, proficiency with Word, Excel, PowerPoint, Adobe Acrobat, basic web editing, Canvas, cloud storage & file sharing services, video conferencing, social media, etc., and willingness to learn new software as needed.
Excellent discretion and independent judgement.
Well-developed interpersonal and human relations skills.
Excellent proofreading skills.
Excellent attention to detail.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Some flexibility may be afforded, especially in the summer months.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications
Starting salary will be based on qualifications and experience of the chosen candidate.

How to Apply:

Applicants must submit a cover letter and resume through the Jobs at UW website (www.jobs.wisc.edu) by the consideration date.

Contact:

Bethany Pluymers
bethany.pluymers@wisc.edu
608-265-7981
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Administrative Specialist(AD006)

Department(s):

A451000-LAW SCHOOL/LAW SCHOOL/LAW SCHOOL

Employment Class:

Academic Staff-Renewable

Job Number:

263614-AS

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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