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University of Wisconsin–Madison

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University of Wisconsin–Madison

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PAYMENT COORDINATOR

Apply now(opens in a new window) Job no: 264059-US
Work type: Onsite, Staff-Full Time
Department:L&S/LAFOLLET PUBL AF/LAF PA
Location: Madison
Categories: Accounting, Financial Operations, and Reporting

Job Summary:

The La Follette School is highly ranked among graduate degree public policy programs and enjoys a
worldwide reputation for research and teaching. This position is responsible for providing complex
financial support to the La Follette School by leading the School's procurement and payment
activities.

This position coordinates with the La Follette School Funds Manager, Administrator, event
coordinators, faculty, and staff to oversee payments and purchases in alignment with budgets and
in compliance university and state procurement requirements. The position works both independently
under general supervision and as part of a team to manage multiple priorities and perform
responsibilities accurately within time deadlines.

Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
  • 10% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
  • 10% Creates general reporting for transactions
  • 25% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • 10% Audits or reconciles original purchase documents with payments
  • 15% Reallocates expenses to appropriate funding strings
  • 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
  • 10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
  • 10% Reviews transaction processing internal controls and recommends policies and procedures
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Required Skills:
-High attention to detail
-Ability to multi-task and work quickly and accurately within strict time deadlines
-Computer literacy with experience with a wide range of financial computer software, specifically
Microsoft Excel
-Proficiency developing and maintaining financial spreadsheets
-Ability to interpret and apply policies and procedures related to financial transactions

Preferred Skills:
-Proficiency processing payments and reconciling accounts
-Ability to apply policies and procedures as they relate to travel reimbursements and purchases
-Knowledge of higher education purchasing, travel, purchasing, records management, and financial
policies
-Knowledge of process improvement techniques
-Excellent problem-solving skills

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Work schedule is flexible

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $17.00 HOURLY
Depending on Qualifications

How to Apply:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Majiedah Pasha at majiedah.pasha@wisc.edu 

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the qualifications listed above.

Contact:

Majiedah Pasha
majiedah.pasha@wisc.edu
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Official Title:

Financial Specialist II(FN007)

Department(s):

A484400-COL OF LETTERS & SCIENCE/LAFOLLET PUBL AF/LAF PA

Employment Class:

University Staff-Ongoing

Job Number:

264059-CP

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Standard Time

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