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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 267387-AS
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Sponsored Programs, Grants, and Contract Administration (Multi-functional)

Job Summary:

The Waisman Center is dedicated to the advancement of knowledge about human development, developmental disabilities, and neurodegenerative diseases throughout the lifespan. One of 15 centers of its kind in the United States, the Waisman Center encompasses laboratories for biomedical and behavioral research, a brain imaging center, and a clinical bio-manufacturing facility for the production of pharmaceuticals for early stage human clinical trials. In addition to its research efforts, the Center provides an array of services to people with developmental disabilities, offers numerous educational and outreach programs to young children and their families, and trains scientists and clinicians who will serve our nation in the future.

The Waisman Center is the largest interdisciplinary research center for the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE), University of Wisconsin-Madison with an annual budget of $45 million and over 600 people working throughout the building including more than 55 faculty from 25 academic departments. The Waisman Center processes approximately 200 grants, contracts, and agreements per year.

This position works closely with the Principal Investigators of the Waisman Center to support sponsored research through the entire grant life-cycle - all pre-award and post-award activities for all federal and non-federal funded programs including all subawards and subcontracts.

Responsibilities: Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit. May manage a programmatic unit and/or personnel.
  • 20% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
  • 15% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
  • 5% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
  • 25% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
  • 25% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
  • 5% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
  • 5% May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree in biological or physical science, business or accounting.
A Master's degree is desirable.


The following is required:
- Proven administrative experience.
- Familiarity/knowledge of research and sponsored programs.
- Strong verbal and written communication skills.
- Proficiency with excel, word, and database management tools and the ability to develop complex spreadsheets and database reports.

This position requires a significant degree of organization, a proven track record of effectively managing periods of high work volume, and interaction with research faculty, staff, students, campus administrative departments, Deans, grantee organizations, and both federal and non-federal research sponsors; thus it requires excellent interpersonal skills.

Well qualified candidates will have the following preferred experience:
- Proposal and budget preparation and electronic submission process experience with systems such as WISPER, Cayuse and NIH Commons.
- Two years of substantial involvement in research or sponsored programs administration either in a sponsoring or recipient organization or the equivalent in a self-funding organization or alternatively, five or more years of experience in accounting or human resources with significant knowledge of effort and salary funding and/or post award management.
- University of Wisconsin (UW) experience.
- Direct experience with multiple National Institutes of Health (NIH) funding mechanisms
- Demonstrated commitment to working in a collaborative environment.
- Demonstrated history of initiative, flexibility and personal accountability.
- A successful record of project administration.
- Ability to plan for and meet strict deadlines utilizing strong organizational skills.
- An understanding of state and university administrative policies.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $70,000 ANNUAL (12 months)
Depending on Qualifications

Additional Information:

A Criminal Background Check will be performed.

Must complete HIPAA and receive certification within the first 5 days of employment and annually thereafter within 5 days of notification.

Reporting requirements must be completed in a timely manner, including but not limited to effort reporting and outside activities reporting.

Evening and weekend work may be required.

How to Apply:

Please click on the "Apply Now" button to begin the application process. You will be asked to upload a resume, cover letter and a list of three references including contact information.


Melissa Henning
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Multi-fun Res Admin Mgr(SC016)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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