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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 266751-AS
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Academic and Student Experience Services

Job Summary:

a) In consultation with the Associate Dean, develop policies and manage Law course exams, including: updating exam websites; hiring/training proctors; coordinating take-home and proctored exam processes; coordinating with the Assistant Dean for Student Affairs on student exam accommodations; developing policies and assist instructors and students with full range of academic-related issues.
b) In consultation with the Associate Dean, develop policies and manage Law course grade-reporting processes, including: managing and updating the grade database; notifying students about their options for pass/fail elections and enter pass/fail elections into database; reviewing grades for accuracy and compliance with Law School Rules; posting grades to students' records as instructed by the Registrar's Office; processing Best Performance in a Course Awards.
c) In consultation with the Assistant Dean for Student Affairs, manage accommodations for students with disabilities.
d) Process academic actions for students in the Student Information System (SIS) as instructed by the Associate Dean for Academic Affairs and the Assistant Dean for Student Affairs, including: late drops; credit changes; withdrawals; and other academic actions as requested.
e) Prepare data as necessary for reporting to the American Bar Association, US News, and other organizations as needed.
f) Assist the Associate Dean or other members of the Student & Academic Affairs Team with academic affairs-related projects as necessary.

Responsibilities: Contributes to the development, implementation, administration, coordination, and evaluation for one or more academic programs to ensure effectiveness in meeting departmental and student development goals and initiatives. Strives to create a welcoming, equitable, and inclusive work environment.
  • 20% Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
  • 30% Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
  • 25% Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
  • 25% May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


Required qualifications:
Demonstrated ability to exercise excellent and independent judgment
Experience handling sensitive information with discretion
Effective written and verbal communication skills
Experience working with diverse populations
Experience working in a fast-paced environment with competing demands
Strong computer skills, including experience with Microsoft Office and Google Suite; ability to learn other software as needed
Strong attention to detail and organizational skills

Preferred qualifications:
Multiple years' experience in higher education
Experience with the Student Information System
Experience managing complex projects, programs, processes, events, or initiatives
Experience creating or modifying policies or procedures to streamline or improve projects, programs, processes, events, or initiatives

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $40,000 ANNUAL (12 months)
Depending on Qualifications

How to Apply:

Applicants must submit a letter of interest and current resume through the Jobs at UW website ( by the consideration date.


Justin Boehm
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Academic Program Specialist(AE010)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time

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