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University of Wisconsin–Madison

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University of Wisconsin–Madison

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WCER FINANCIAL SPECIALIST II

Apply now(opens in a new window) Job no: 269263-US
Work type: Partial Remote, Staff-Full Time
Department:EDUC/WCER
Location: Madison
Categories: Accounting, Financial Operations, and Reporting

Job Summary:

The successful candidate will have a continuous improvement mindset and must possess the ability to effectively interact and communicate strategically with colleagues, partners, and stakeholders. The Financial Specialist role requires excellent organizational, interpersonal, and communications skills, and the ability to meet multiple demands while maintaining high service standards. All work is done in a collaborative team environment in support of WCER's values and strategic goals.

Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
  • 15% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
  • 5% Creates general reporting for transactions
  • 10% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • 20% Audits or reconciles original purchase documents with payments
  • 20% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
  • 5% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
  • 5% Reviews transaction processing internal controls and recommends policies and procedures
  • 10% Supports pre-award processes and documentation (e.g., creation of WISPER records and processing subawards)
  • 10% Supports fee-for-service financial processes
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Associate's Degree


Preferred
Bachelor's Degree

Qualifications:

Experience
- Minimum of two (2) years of experience accounting, finance, or business, preferably at a higher education institution. Demonstrated history of and/or commitment to promoting social justice, equity, diversity, and inclusion in procedures, processes and workplace culture.

Knowledge, Skills, and Abilities Required
- A minimum of 2 years of experience in accounting, finance, or business administration.
- Excellent oral and written communication skills.
- Excellent organizational skills and techniques. Ability to work independently, prioritize competing tasks and manage time.
- Excellent interpersonal skills and ability to contribute effectively to a workgroup.
- Positive, helpful, customer service-oriented approach to working with diverse audiences, including faculty, staff, students, and colleagues across the school, the university, and outside the UW System.
- Strong attention to detail and ability to interpret written rules and regulations.
- Comfort with learning and using technology-based solutions and document management.
- Effective problem-solver.

Work Schedule:

Regular work hours 7:45 am - 4:30 pm, with work flexibility as needed.

Work Type:

Full Time: 100%

Currently, employees at the Wisconsin Center for Education Research (WCER) work in a hybrid environment, partially onsite and partially remote. The balance of face-to-face and remote work schedule for this position will be discussed at the time of hire. This role has more face-to-face responsibilities than remote ones.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $21.63 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

The Wisconsin Center for Education Research (WCER), established in 1964, is one of the first, most productive, and largest university-based education research and development centers in the world. WCER's researchers and staff work to make teaching and learning as effective as possible for all ages and all people.

WCER's mission is to improve educational outcomes for diverse student populations, impact education practice positively and foster collaborations among academic disciplines and practitioners. To this end, our center helps scholars and practitioners develop, submit, conduct, and share grant-funded education research.

At WCER, all employees share five fundamental organization values to guide the purpose and quality of our work and interactions within ourselves and our outside stakeholders. The values that the work and people of WCER strive to uphold are:
- Innovation and Excellence. Continuous improvement is a driver for excellence. We innovate and improve in our work to advance education through leading research and development.
- Equitable Education. Equitable education is essential to a healthy society. We aim to reverse imbalances and injustices in education through our work.
- Affirming and Increasing Diversity. Individual differences and group diversity inspire creative and equitable outcomes. We actively affirm and seek to increase such diversity in our center.
- Healthy Workplace. The well-being of our workplace enhances success for all. We commit to a workplace based on mutual respect and transparency.
- Partnering Across Differences. Diverse backgrounds and expertise improve the quality of our work. We collaborate across disciplines, methodologies, organizations, and communities to strengthen our research and development outcomes.

WCER's Commitment to Diversity, Equity & Inclusion:
Diversity is a source of strength, creativity, and innovation for UW-Madison and The Wisconsin Center for Education Research (WCER). Individual differences and group diversity inspire creative and equitable outcomes. WCER actively affirms values and seeks to increase diversity in our everyday interactions, practices, and policies.

WCER's Strategic Goals:
- Identify the knowledge, skills and awareness of positionality needed to integrate diversity, equity and inclusion (DEI) into the center's daily operations
- Improve and expand the center's services equitably to students, academic and university staff, and faculty
- Use problem solving, experimentation, learning from diverse experiences, and efficient transfer of knowledge to achieve our mission
- Promote high-quality, community-connected local, state, national and international research on education
- Expand and diversify sources of funding for research

For more information and news about our center, please go to https://wcer.wisc.edu/

How to Apply:

Please click on the "Apply Now" button to start the application process. As part of the application process, you will be required to upload a cover letter addressed to Mary Hegge, a current resume, and a list with the contact information of at least three professional references.

Contact:

Mary Hegge
mary.hegge@wisc.edu
608-262-9173
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.



Official Title:

Financial Specialist II(FN007)

Department(s):

A177500-SCHOOL OF EDUCATION/WCER

Employment Class:

University Staff-Ongoing

Job Number:

269263-CP

  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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