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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 271055-AS
Work type: Partial Remote, Staff-Part Time
Location: Madison
Categories: Accounting, Financial Operations, and Reporting

Job Summary:

The Wisconsin Geological and Natural History Survey (WGNHS) is seeking a part-time financial specialist to join our team. This new position reports to the Assistant Director of Administration and will support the staff and leadership in a variety of areas including purchasing, expense reimbursements, gift and revenue fund support, grant accounting and financial analysis. The individual will actively listen to and communicate with a variety of stakeholders with varying amounts of financial expertise.

The Wisconsin Geological and Natural History, established by the legislature in 1897, conducts earth-science surveys and groundwater, bedrock, and Quaternary studies in order to provide objective scientific information about the state's geology, mineral resources, and water resources to Wisconsin citizens. We collect, interpret, disseminate, and archive natural resource information and communicate the results of our activities through publications, technical talks, and responses to inquiries from the public. These activities support informed decision-making by government, industry, business, and individual citizens. The WGNHS is a part of the University of Wisconsin-Madison, Division of Extension, Natural Resources Institute. We are always evolving and looking for individuals who want to support our mission through their roles and responsibilities.

Responsibilities: Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.
  • 15% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
  • 15% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
  • 10% Reallocates expenses to appropriate funding strings
  • 5% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
  • 10% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
  • 5% Reviews transaction processing internal controls and recommends policies and procedures
  • 10% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
  • 10% May train staff on financial processes and best practices
  • 5% Manages requisition-to-purchase order process including dissemination to suppliers and changes to financial encumbrances
  • 10% Manages purchasing for WGNHS including capital expenditures, approval chains, bidding, and reconciling purchasing card statements.
  • 5% Serves as a primary point of contact for stakeholders within the university and the public, provides organizational information via phone, in person, and through other communication mediums
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Associate's Degree
in finance, accounting, business, or related field and 2 years of relevant experience
(5 years of professional experience in the financial or accounting field may substitute for a degree.)

Bachelor's Degree
in finance, accounting, business, or related field


- Familiarity with accounting and financial language and practices; including Generally Accepted Accounting Principles (GAAP)
- Ability to communicate effectively using a variety of methods and technologies
- Proficient in MS Office including Excel
- Quick learner willing to work both independently and collaboratively
- Demonstrated ability to work effectively with people from diverse backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity

- Familiarity with UW system budgeting processes, regulations, and restrictions on various account types (such as program revenue, gift, GPR, federal grants)
- Demonstrated skills with commercial software and UW programs such as WISER, SHOP UW+, Smartsheet, Google Drive, SharePoint, Cost-Transfer Tool, and e-Reimbursement.

Work Type:

Part Time: 50% - 70%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $49,500 ANNUAL (12 months)
Depending on Qualifications
Starting salary is negotiable based on experience and qualifications.

Additional Information:

WGNHS recognizes the value and importance of diversity, particularly as it improves the quality of our science and informs equitable service to the residents of Wisconsin. WGNHS staff and our DEI committee are actively learning and working to implement positive change in our organization so we can effectively support diversity in our staff and in our community engagement. We enthusiastically encourage applications from communities that are not well represented or advocated for including people of color, people with disabilities, women, and people who identify as LGBTQ.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.


Bradford Gottschalk
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Financial Specialist III(FN008)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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