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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 273009-AS
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Development

Job Summary:

At the Center for Healthy Minds (CHM), our mission is to cultivate well-being and relieve suffering through a scientific understanding of the mind. CHM is a leader in conducting science - both in and out of the lab - on how to nurture emotional well-being in daily life across the lifespan.

If you're an energetic, detail-driven, self-starter with donor relations and event coordination experience and a passion for communicating, consider applying for this role on our small team and help shape the future of CHM's donor stewardship and communications area.

The Development & Communications Specialist will work closely with the Director of Communications & Marketing and Directors of Development to identify and implement annual donor engagement goals, themes and event strategies supporting research, innovations and programs, and building CHM's donor base.

Clear and compassionate communication with a wide variety of stakeholders from various backgrounds is important to this role. You will communicate to donors directly and indirectly through gift acknowledgement, events, newsletters, invites and appeals, contributing to Center-wide goals related to reach, diversity, inclusion and philanthropic impact. Your daily interactions may also involve members of CHM's programming, research and operations teams, as well as external partners and vendors (including the affiliated non-profit Healthy Minds Innovations and Wisconsin Foundation and Alumni Association).

Your attention to detail and project management skills will help you plan, execute, maintain and analyze communications, donor stewardship events, databases and lists, using project management software and other software solutions. In addition, you'll provide support to the marketing and communications team, collaborating on budgeting, billing reconciliation, vendor relations and more.

You'll balance collaborative work with independently managing priorities and tasks to move work forward and will have the opportunity to collaborate on assessing existing processes and proposing solutions, as we embark on updates to modernize and improve efficiency. As a CHM brand ambassador, you will help maintain quality and integrity of brand image and voice across communications.

Our work is fast-paced, exciting and challenging, as research, innovation and global impact involve a broad spectrum of work, unexpected opportunities and shifting priorities.

Your ability to jump in, learn, communicate, collaborate and prioritize will help you thrive in this role. As we support CHM's vision of a kinder, wiser, more compassionate world, we too wish to embody these qualities in our work environment and support of one another. We do this with a balance of flexible work environment and community time, training offerings and the opportunity to contribute to unique, impactful work.

The University of Wisconsin-Madison's Center for Healthy Minds (CHM) is a leader in conducting science - in and out of the lab - on how to nurture emotional well-being in daily life considering the complexity of our human experience (age, gender, ability, race etc). Because inequities in science and academia disproportionately harm the most marginalized members of our society - including people of color, people from poor and working-class backgrounds, people with disabilities, women, and LGBTQ+ people, we believe that these identities must be centered in the work of our center. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized groups.

Responsibilities: Assists in the planning, promotion and execution of development events, leads the creation and updating of informational materials, interacts with stakeholder groups to cultivate and maintain relationships, and leads reporting efforts on the effectiveness of development activities of the unit.
  • 20% Assists with the development of strategic planning initiatives and objectives, program budgets, and monitors activity to ensure adherence to established guidelines
  • 20% Collects, prepares, and analyzes donor information and event data and provides subsequent recommendations for improvement and enhancement
  • 20% Schedules logistics and secures resources for event and program activities, facilities, participants, and vendors adhering to established timelines and expectations
  • 25% Assists with the design, development, and delivery of marketing and communication materials and other event publications to promote development events and programs
  • 5% Serves as a point of contact for internal and external stakeholders at meetings and activities to advocate for and promote the interests of the unit
  • 5% Assists with general marketing/communications vendor coordination to support campaigns and events.
  • 5% Assists with general marketing/communications administrative support needs.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


Required Qualifications:
* Minimum 2 years professional experience in a philanthropy or communications-related role

Preferred Qualifications:
* Experience coordinating and managing events
* Ability to collaborate and communicate with a variety of stakeholders while working toward shared goals
* Willingness to learn philanthropy best practices
* Willingness to learn email marketing, project management and database software
* Experience marketing or communicating to culturally diverse audiences

Work Type:

Full or Part Time: 75% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Occasional evening and weekend work at off-site events may be required.

Appointment Type, Duration:



Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The starting annual salary for the position is $55,000 but is negotiable based on qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

How to Apply:

To apply for this position, please click on the "Apply Now" button.

You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the required and preferred qualifications for the position as noted above.

Please note that selected applicants will be asked to provide three professional and/or supervisor references later during the application process. References will not be contacted without prior notice.


Lisa Wesley
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Development Specialist(AV016)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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