Skip to main content Skip to navigation

The jobs website is experiencing technical issues and you may not be able to complete an application. We are working on this issue and hope to have it resolved shortly. Please check back later.

University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison

Filter

ADMINISTRATIVE SPECIALIST - DEPARTMENT OF PEDIATRICS

Apply now(opens in a new window) Job no: 272224-AS
Work type: Partial Remote, Staff-Full Time
Department:SMPH/PEDIATRICS/PEDIATRICS
Location: Madison
Categories: Administrative Services

Job Summary:

The Department of Pediatrics is seeking a highly motivated administrative colleague to support existing and new priorities in clinical, academic and financial operations. This position will support two Associate Department Administrators and the Director of Finance, including calendar and logistical support, lead strategic initiatives, analyze data and lead meetings representing the department. This position will also serve as a backup to the Executive Assistant in the office of the chair.

Key priorities will include development and management of a clinical FTE database, assist with provider licensing to regional sites, prepare finance reports, support research and development meetings and requests for funding. Highly successful candidates will emphasize professionalism, continuous process improvement, diversity, equity, inclusion and belonging.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • 15% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
  • 45% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  • 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  • 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
  • 10% Serves on committees and attends meetings, representing the interests of the unit or program
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Administrative/office support experience
- Experience with project management software
- Experience managing multiple calendars and coordinating meetings

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

Additional Information:

This position has been identified as a position that will be located in or regularly access UW Health locations. This position will need to adhere to UW Health policies and affiliated requirements. UW Health requires that anyone (all staff, faculty students, volunteers, and other affiliated individuals) working in or regularly accessing UW Health locations receive the COVID-19 primary vaccination series and first booster. This position will be required to adhere to that policy and if not in full compliance to have a plan for achieving full compliance within 40 days of the first day of employment. Additionally, you may be required to adhere to other vaccination requirements. Medical or religious accommodations will be considered.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

Contact:

Ashley Yandre
ashley.yandre@pediatrics.wisc.edu
608-265-3961
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.



Official Title:

Administrative Specialist(AD006)

Department(s):

A536700-MEDICAL SCHOOL/PEDIATRICS/PEDIATRICS

Employment Class:

Academic Staff-Renewable

Job Number:

272224-AS

  The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran and other basis as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

Back to search results Apply now Refer a friend