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University of Wisconsin–Madison

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University of Wisconsin–Madison

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OFFICE OPERATIONS ASSOCIATE

Apply now(opens in a new window) Job no: 273615-US
Work type: Onsite, Staff-Full Time
Department:EXT/YFH/HLTH/NUTR/FOODWI
Location: Dane County
Categories: Administrative Services

Job Summary:

About Extension:

UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.

About the Health & Well-Being Institute and FoodWIse program:

The Health & Well-Being Institute (https://extension.wisc.edu/health/) works to catalyze positive change in Wisconsin residents through evidence-based and community-engaged health promotion programs to improve health, build community capacity to identify and address health inequities, engage in collective action, and achieve greater health equity.

FoodWIse (https://healthyliving.extension.wisc.edu/programs/foodwise/) advances healthy eating habits, active lifestyles and healthy community environments for families with limited incomes through nutrition education at the individual, community and systems levels. FoodWIse is federally funded by the Supplemental Nutrition Assistance Program-Education (SNAP-Ed) and Expanded Food and Nutrition Program (EFNEP) grants.

About the position:

The Office Operations Associate is an integral member of the Dane County FoodWIse team. The Office Operations Associate provides administrative and data entry support for the Dane County FoodWIse team and works collaboratively with the Dane County FoodWIse Administrator, Teaching Coordinator, Healthy Community Coordinator, and Nutrition Educators in support of delivering nutrition education programming to people from the diverse communities of Wisconsin.

Bilingual candidates are encouraged to apply (especially those who speak Spanish). You must state your interest in applying for the bilingual title designation within your application. This will notify the hiring committee to evaluate your level of language proficiency as a part of the interview process.

Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
  • 25% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 25% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
  • 20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
  • 5% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • 5% Assists with maintenance and use of digital technology
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma
Or equivalent

Qualifications:

Required:
-At least 2 years of clerical, secretarial, or office experience involving purchasing, recordkeeping, and customer service
-Data entry experience
-Proficient computer skills, including Microsoft Office, Google Workspace
-Experience managing multiple tasks, timelines, and schedules while maintaining high quality work
-Strong interpersonal skills and demonstrated ability to build and maintain professional work environments
-Ability to work independently within established policies, procedures, and guidelines, organize work and establish priorities to meet deadlines
-Ability to work cooperatively with other agencies, community-based services, or organizations
-Ability to work with limited daily supervision and make accurate, independent decisions regarding routine planning and scheduling of work priorities
-Ability to effectively work with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity.

Preferred:
-Spanish speaking, writing and comprehension skills. Language skills will be evaluated.

Work Schedule:

Onsite in Madison, WI

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $19.38 HOURLY
Depending on Qualifications

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Contact:

Carrie Edgar
carrie.edgar@wisc.edu
608-224-3706
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.



Official Title:

Administrative Assistant II(AD002)

Department(s):

A473631-EXTENSION/YFH/HLTH/NUTR/FOODWI

Employment Class:

University Staff-Ongoing

Job Number:

273615-CP

  The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran and other basis as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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