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University of Wisconsin–Madison

Jobs at UW

University of Wisconsin–Madison



Apply now(opens in a new window) Job no: 273981-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Sponsored Programs, Grants, and Contract Administration (Multi-functional)

Job Summary:

This position will assist the Director and IOA Administrator with budget and proposal activities and general administrative duties for the $62 million Midlife in the United States (MIDUS) longitudinal study. The MIDUS grant is a U19 with an adjunct U01 mechanism. The work is performed under the general supervision of the IOA Administrator. This position requires excellent fiscal and communication skills, the ability to deal with administration of complex, multicomponent grants, excellent problem-solving abilities, and the ability to work independently and manage multiple responsibilities efficiently. The capacity to engage in cordial and productive interactions on a regular basis with a wide array of investigators from across UW-Madison and across the United States is key.

Responsibilities: Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).
  • 10% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
  • 25% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
  • 25% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
  • 5% May identify funding opportunities and disseminate to principal investigators
  • 20% Maintains and monitors grants and contract budgets
  • 5% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
  • 10% Schedules logistics, secures resources, and serves as the primary point of contact for the MIDUS meetings
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


Minimum number of years and type of relevant work experience:
- Minimum of two years Research Administrator experience required
- Budget management experience of Federally-funded projects (especially large, complex mechanisms)
- Superior organizational skills necessary to manage multiple complex tasks
- Excellent writing skills and outstanding verbal communication skills required to communicate complex regulations and procedures
- Comprehensive working knowledge of Excel, Word and Adobe Acrobat
- Experience with UW or other university pre- and post-award grant management preferred, including budget preparation
- Experience with UW accounting policies and procedures, including purchasing, travel, reimbursements, cost transfers
- Knowledge of NIH regulations and procedures, including, but not limited to development of budgets for continuation and renewal proposals and electronic submissions (Cayuse, WISPER, eRA Commons, RPPR); expenditures; and reporting
- Knowledge of UW financial systems, such as WISER
- Ability to analyze and audit own work for accuracy including identification of errors as well as problem-solving the solutions
- Demonstrated ability to work effectively in a collaborative, collegial team environment

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications

How to Apply:

To be considered, applications must be submitted online. Please click on the "Apply Now" button to start the application process. You will be required to upload a cover letter, references, and resume.

Cover letters will be used as a writing sample and to determine the best-qualified applicants. Your
cover letter should address your qualifications as they pertain to this position.


Angel Stampfli
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Research Administrative Spec(SC029)



Employment Class:

Academic Staff-Renewable

Job Number:


  The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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