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University of Wisconsin–Madison

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University of Wisconsin–Madison

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ASSISTANT TO THE CHAIR

Apply now(opens in a new window) Job no: 273971-US
Work type: Onsite, Staff-Full Time
Department:L&S/PSYCHOLOGY/PSYCHOLOGY
 Location: Madison
Categories: Administrative Services

Job Summary:

This position provides administrative program support to the Department of Psychology. This position requires self-motivation and ability to work independently under the general supervision of the Chair and Academic Department Manager to handle diverse, often confidential situations. This position is critical to the success of the Department of Psychology.

The position supports the Chair in a wide range of activities including alumni relations, external relations, administration and ensuring continuity when there is an election of a new chair including instructing new chairs on administrative regulations as well as departmental practices. The position assures that the governance of the Department of Psychology fulfills and complies with the requirements of the university and the department.

Duties include supporting the Chair and department (40%), coordinating department meetings and committees (20%), supporting faculty recruitment and appointments (30%), and working with alumni relations (10%).
Responsibilities: Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.
  • 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 40% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
  • 5% Prepares and audits complex records, edits documents, and reviews work done by others
  • 40% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
  • 5% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:

Preferred
H.S. Diploma
Qualifications:

Minimum Qualifications:
1. Proficiency in outlook, word, and excel.
2. Ability to track deadlines and follow multi-step administrative procedures.
3. Strong attention to detail.

Preferred Qualifications:
1. Ability to collaborate and work effectively as a team member.
2. Strong interest in providing outstanding customer service.
3. Capacity to work independently and exercise good judgement in making decisions and deciding what needs to be brought to the attention of the Chair.
Work Schedule:

Typically 8:00-4:30 M-F
Work Type:

Full Time: 100%
Appointment Type, Duration:

Ongoing/Renewable
Salary:

Minimum $18.94 HOURLY
Depending on Qualifications
How to Apply:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Elizabeth Rose, erose3@wisc.edu.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.
Contact:

Elizabeth Rose
erose3@wisc.edu
608-265-5504
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:

Administrative Assistant III(AD003)
Department(s):

A487400-COL OF LETTERS & SCIENCE/PSYCHOLOGY/PSYCHOLOGY
Employment Class:

University Staff-Ongoing
Job Number:

273971-CP
  The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Standard Time
Applications Close: Central Standard Time

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